Faculty Affairs Coordinator

DetailsOpen Date 05/15/2026Requisition Number PRN45073BJob Title Workforce Operations GeneralistsWorking Title Faculty Affairs CoordinatorCareer Progression Track P00Track Level P4 - Advanced, P3 - Career, P2 - DevelopingFLSA Code ProfessionalPatient Sensitive Job Code? NoStandard Hours per Week 40Full Time or Part Time? Full TimeShift DayWork Schedule SummaryM – F, 8:00 – 5:00VP Area U of U Health - AcademicsDepartment 00877 - Radiology ClinicalLocation CampusCity Salt Lake City, UTType of Recruitment External PostingPay Rate Range $48,175 - $75,023Close Date 05/31/2026Priority Review Date (Note - Posting may close at any time)Job SummaryFaculty Affairs CoordinatorProvide faculty affairs and workforce support to the Department of Radiology. Position reports directly to the Faculty Affairs Director and serves as a liaison between the department, Faculty Affairs, Central Human Resources, the Medical Staff Office, and other university stakeholders.Perform complex faculty affairs functions related to faculty appointments, onboarding, credentialing coordination, reappointments, advancement, compensation actions, and compliance with university and medical staff policies. Coordinate Faculty Advancement, Retention, and Appointment ( FARA ) processes, including appointment documentation, annual reappointment workflows, promotion tracking, committee coordination, and policy implementation.Provide department-level guidance regarding faculty affairs procedures, onboarding requirements, and university policies. Coordinate operational readiness activities including systems access, training compliance, licensure documentation, and institutional approvals.Support complex operational and compliance initiatives requiring independent judgment, discretion, and cross-functional coordination. Conduct sensitive and high-level work under minimal supervision with broad latitude for independent decision-making and process management.Learn more about the great benefits of working for University of Utah: benefits.utah.eduThe department may choose to hire at any of the below job levels and associated pay rates based on their business need and budget.ResponsibilitiesCoordinate faculty appointment, onboarding, reappointment, and advancement processes in accordance with university and departmental policies.Support Faculty Advancement, Retention, and Appointment ( FARA ) activities, including annual reappointment workflows, committee coordination, tracking actions, and preparation of supporting documentation.Serve as a liaison between the department, University of Utah Faculty Affairs, Central Human Resources, the Medical Staff Office, and other institutional offices.Coordinate onboarding and operational readiness activities for faculty, fellows, adjuncts, and visiting scholars.Facilitate credentialing and privileging coordination, including tracking licensure, certifications, training requirements, and institutional approvals.Coordinate faculty compensation and appointment actions in partnership with central university offices and department leadership.Provide guidance to faculty and leadership regarding faculty affairs procedures, university policies, and onboarding requirements.Assist with faculty committee processes, including scheduling, tracking actions, maintaining records, and ensuring policy compliance.Coordinate access and readiness activities involving Epic, PACS , institutional systems, training compliance, and related operational resources.Maintain departmental records, compliance documentation, and faculty affairs tracking systems.Support operational and compliance-related initiatives requiring independent judgment and cross-functional coordination.Research, interpret, and apply university and departmental policies related to faculty affairs and workforce operations.Prepare reports, correspondence, and documentation related to faculty affairs activities and departmental operations.Identify and recommend process improvements to support efficient faculty onboarding, compliance, and operational workflows.Perform other related duties and special projects as assigned.Minimum QualificationsEQUIVALENCY STATEMENT : 1 year of higher education can be substituted for 1 year of directly related work experience (Example: bachelor’s degree = 4 years of directly related work experience).Department may hire employee at one of the following job levels:Workforce Operations Generalist, II: Requires a bachelor’s (or equivalency) + 4 years or a master’s (or equivalency) + 2 years of directly related work experience.Workforce Operations Generalist, III : Requires a bachelor’s (or equivalency) + 6 years or a master’s (or equivalency) + 4 years of directly related work experience.Workforce Operations Generalist, IV: Requires a bachelor’s (or equivalency) + 8 years or a master’s (or equivalency) + 6 years of directly related work experience.PreferencesBachelor’s degree in Human Resources, Business Administration, Healthcare Administration, Public Administration, or related field, or equivalent combination of education and experience.Three to five years of progressively responsible experience in faculty affairs, human resources, academic administration, healthcare administration, or related operational support environment.Knowledge of university processes, and academic institutional compliance requirements preferred.Experience coordinating complex administrative processes involving multiple stakeholders and competing deadlines.Ability to interpret and apply university, medical staff, and departmental policies and procedures.Strong organizational skills with the ability to manage sensitive and confidential information with discretion.Excellent written and verbal communication skills with the ability to interact effectively with faculty, leadership, administrators, and external partners.Demonstrated ability to exercise independent judgment, problem solving, and decision-making in complex operational environments.Ability to work effectively in a high-trust environment requiring maturity, diplomacy, and sound judgment when handling sensitive faculty and personnel matters.Proficiency with Microsoft Office Suite and institutional administrative systems, databases, or workflow tracking systems.Ability to manage multiple projects simultaneously while maintaining attention to detail and accuracy.Ability to work collaboratively across departments and build effective professional relationships.Experience in an academic medical center or higher education environment preferred.Type Benefited StaffSpecial Instructions SummaryAdditional InformationThe University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.This position may require the successful completion of a criminal background check and/or drug screen.The University of Utah values candidates who have experience working in settings with students and possess a strong commitment to improving access to higher education.Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.Consistent with state and federal law, the University of Utah does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Title IX ( OEO ). More information, including the Director/Title IX Coordinator’s office address, electronic mail address, and telephone number can be located at the: University of Utah Non‑Discrimination page .Online reports may be submitted at https://oeo.utah.edu https://publicsafety.utah.edu/safetyreport/ This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.As per University of Utah policy 5-108: Transfer of Benefits Eligible Staff Members , a new hire to the University of Utah who is still serving a 12 month probationary period will not be hired into another University of Utah job (a transfer) until the successful completion of the probationary period.