Executive Assistant & Office Manager

About ParamifyParamify is a fast-growing SaaS company simplifying compliance and security documentation for modern teams. With 80+ employees and growing, we move fast and value people who take ownership and get things done.The RoleWe're looking for a highly organized, proactive EA & Office Manager to join our operations team. This role will support our CEO, COO, and broader C-suite while keeping daily office operations running smoothly. This is a full-time, permanent position reporting to the COO. Initially you'll cover both functions; long-term, you'll own one track (EA or Office Manager) as we grow.Responsibilities:Executive SupportManage complex calendars, scheduling, and meeting logistics for senior leadershipCoordinate domestic and international travel and handle expense reconciliationPrepare meeting agendas, briefing materials, and follow-up notesServe as a key point of contact for internal and external stakeholdersHandle confidential communications with discretionOffice OperationsOwn day-to-day office operations including supplies, equipment, and facilitiesManage vendor relationships, negotiate contracts, and oversee service agreementsServe as the primary point of contact for building management and external service providersIdentify and implement process improvements to keep operations running efficientlyHR & Team ExperienceSupport new hire onboarding logistics and first-day experiencePlan and execute team events, off-sites, and culture initiativesServe as a go-to resource for employees on office-related needsWhat We're Looking ForExperience in an EA, office manager, or similar operations role (startup experience a plus)Exceptional organizational skills with the ability to juggle competing prioritiesStrong written and verbal communication; able to represent leadership professionallyProactive self-starter who identifies and solves problems before they escalateHigh level of discretion when handling sensitive informationProficient in Google Workspace, Slack, and calendar/scheduling toolsBenefitsHealth, dental & vision insuranceUnlimited PTO401(k)Employee stockParamify is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.