Executive Administrative Assistant

Executive Administrative AssistantThe Clint Wilson State Farm Agency is seeking a highly organized, tech-savvy, positive Executive Administrative Assistant to help support the daily operations and continued growth of our agency. This is not a typical assistant role. We are looking for someone who can anticipate needs, solve problems independently, manage moving pieces, and help create organization and efficiency so leadership can focus on serving customers, developing the team, and growing the business. The ideal candidate is detail-oriented, optimistic, adaptable, and able to work with many different personalities while keeping operations moving smoothly behind the scenes. This role includes a blend of executive support, operations coordination, recruiting assistance, reporting, social media coordination, and occasional personal assistant responsibilities.Responsibilities:Manage and organize the agent's calendar and schedulingHelp manage the agent's email inbox and ensure tasks are delegated appropriatelyPrepare and distribute daily business reportsHelp monitor agency performance and keep leadership aware of daily resultsRun payroll and assist with administrative/accounting tasksBalance premium bank accounts and assist with financial organizationReview resumes and assist with hiring coordinationHelp manage and coordinate agency social media accounts and contentOrder office supplies and maintain office organizationCoordinate agency events, meetings, and projectsSchedule vehicle maintenance and assist with errands as neededAdd family and business events to calendars and help keep schedules organizedSupport the success and growth of the agency in whatever way is neededWhat Success Looks Like:The agent's inbox, calendar, and priorities remain organized and manageableDaily reports and operational tasks are handled accurately and on timeLeadership stays informed on sales and retention performanceTeam members receive timely follow-up and accountabilityThe office operates smoothly with minimal oversightQualifications:Strong computer and technology skills are REQUIREDExceptional organizational skills and attention to detailAbility to work independently without constant supervisionPositive, patient, and adaptable personalityStrong communication and problem-solving skillsAbility to multitask in a fast-paced environmentComfortable handling confidential information professionallyPrior executive assistant, operations, administrative, or office management experience preferredExperience with Microsoft Office and Excel strongly preferredSocial media familiarity is a plusBenefits & Perks:Flexible schedulingHybrid work opportunityPTO401(k)Bonus opportunitiesTickets to sporting events and entertainmentPositive, growth-minded cultureOpportunity to play a key role in a growing multi-office agencyFun and supportive team environmentWho Will Thrive Here:Self-starters who anticipate needs before being askedPeople who enjoy solving problems and creating organizationPositive individuals who work well with many personality typesTeam players who genuinely enjoy helping others succeedWho Will Struggle Here:Negative or pessimistic individualsPeople who require constant directionIndividuals who dislike change or fast-paced environmentsThose who struggle with attention to detail or follow-throughIf you enjoy bringing order to chaos, helping a team succeed, and playing an important behind-the-scenes role in a growing business, we'd love to meet you.