Project Admin Assistant - Japanese Bilingual

We are seeking a Japanese Bilingual Project Admin Assistant to support the operations of an innovation and startup incubation center in Palo Alto, California. This position plays a key role in ensuring smooth daily operations by supporting front desk functions, event coordination, community engagement, communications, and administrative activities in a professional and collaborative environment.The ideal candidate is highly organized, proactive, detail-oriented, and comfortable working in a fast-paced startup-oriented environment while interacting with entrepreneurs, visitors, and internal stakeholders.Industry: Startup Incubation / Innovation Support / Government-Related ProgramsLocation: On-site - Palo Alto, CaliforniaWork Schedule:8-hour shifts between 9:00 AM - 6:00 PM (unpaid lunch break)Schedule Option 1:Monday AM (4 hours)Tuesday and Thursday (8 hours)Schedule Option 2:Monday PM (4 hours)Wednesday and Friday (8 hours) Overtime: Generally not required. If needed, at least one week's notice will be provided.Required QualificationsBusiness-level Japanese and English communication skillsComfortable working in a startup-oriented, collaborative environmentStrong interpersonal, communication, and presentation skillsAbility to interact proactively with facility users, guests, and event participantsUnderstanding of Japanese business culture and government-related practicesStrong organizational and multitasking abilitiesHigh level of professionalism, ethics, and business compliance awarenessExperience using Slack, Google Workspace, and social media platformsInterest in startups, entrepreneurship, or innovation ecosystemsAbility to work effectively with team members from diverse communication and work styles ResponsibilitiesOperations & Front Desk SupportServe as the primary point of contact for visitors and provide facility guidanceRespond to inquiries via email, website, LinkedIn, and other communication channelsCoordinate scheduling, facility access, and daily operational activities Community & Member SupportSupport member recruitment and application coordinationManage onboarding processes, contracts, and member recordsMaintain organized member databases and operational documentationRespond to member inquiries professionally and promptly Event CoordinationSupport planning and execution of events, workshops, and exhibitionsCoordinate logistics, setup, registrations, and post-event follow-upAssist with both internal programs and external venue rental activitiesTrack attendance, feedback, and engagement metrics Facility & Logistics ManagementMaintain a clean and professional facility environmentManage office supplies, inventory, and vendor coordinationHandle incoming mail, packages, and equipment reservations Communications & PRManage and post content on LinkedIn and other social media platformsSupport website updates and digital communicationsPromote community activities and member achievements Administrative SupportPrepare reports, presentations, and internal documentationOrganize digital assets and maintain accurate recordsSupport general administrative and operational tasks as needed Additional DutiesMay be assigned other duties by managers as business needs require.