Manager - Cost Assurance

About GLOVIS America Inc.GLOVIS America, Inc. is a third-party logistics provider headquartered in Irvine, CA. Since our inception in 2002, we are committed to delivering our customers products via truck, rail, or ocean vessel throughout the U.S., Canada, and Mexico. Glovis America makes every effort to exceed standards by providing quality service to our customers and vendors of the automotive, freight forwarding, parts distribution, used car, and fuel industries. We cater logistics strategies and processes to our customers' needs by utilizing the latest information systems and advanced technologies.SummaryThe Manager, Cost Assurance position is responsible for managing the end to end cost cycle to ensure all business payable transactions are identified and processed. This position also will develop or enhance processes to ensure completeness, accuracy, and timeliness of AP transactions. This position will work closely with vendors and other departments to improve business relationships to promote coherent and streamlined processing. This position will ensure policies and procedures (P&P's) are in place for both A/P and A/R and adhered to that effectively control the payment and AR invoicing process. The Manager, Cost Assurance will also manage departmental projects to improve processes and the systems to increase efficiency.ResponsibilitiesManage entire AP process from AP invoice creation to aging management to achieve or exceed set KPIsMonitor all pending transactions and manage weekly AP processing status to ensure completeness, accuracy, and timelinessCreate procedures and monitor execution of work-around options in an effort to continue payment flowsManage AP invoice pre-transmission validations to ensure accuracy and decrease rejection ratesContinue assessing processes and enhance procedures, training, system updates, and relationships to improve process effectivenessReviewing all invoices and backup for completeness and accuracy, ensuring proper documentation/approvalsCoordinating expertise from subject matter experts (internal & external) to provide reliable corrections or modifications to improve team effectivenessAdministering training and direction to teammatesGuide team with general issues resolution principles and assist them with developing strategiesManage escalated cases and implement proper remediation including escalation to upper managementMaintain AP log to ensure completeness of all manual billingMaintain and monitor PowerBI KPI reports to manage unprocessed transactions and efficiency of the teamMaintain and monitor TP, PP, and PIO reconciliation reports to identify opportunities and develop a solution to ensure AP collection completenessManage Red Folder approval process to produce quality RF to ensure timely approvalsExplain different methods and their pros & cons so that team can develop deeper understanding on various resolution methodsMonitor issues resolution progress by utilizing Issues Tracking Log to ensure timely resolutionsMonitor all operational reports and logs to achieve 100% AP processing completenessManage Issues Tracking Log to facilitate efficient issues resolution progressMonitor billing rejects and identify improvement opportunities and create project plansGuide and manage the root cause analysis and review CR requests to IT for system improvementsMonitor project progress and advise next steps to the team and report any abnormalitiesMonitor IT CR and Ticket statuses and work with IT to prioritize tasks and facilitate steady progressIdentify training opportunities and advise management with training proposalsOther duties as assignedCompensation Range$101,000 - $113,000 per year (Subject to Compensation Study Upon Candidate Selection)Benefits of working at GLOVIS America Inc.Medical InsuranceVision InsuranceDental InsuranceHealth Care & Dependent Care Flexible Spending Accounts (FSA)Basic Life and AD&D as well as Short-Term & Long-Term DisabilityPaid Vacation, Holidays, and Sick leaveHospital and Critical Illness InsuranceWellness Program and Gym Reimbursement*401(k) with Generous MatchingReferral Bonuses*Auto Allowance*Quarterly Employee Lunches, Summer Refreshments, and Monthly Team Building Activities*Discretionary Bonuses*Tuition Reimbursement**Benefits may vary by location. All benefits pursuant to Company policySkills:Proficient verbal and written communication skills RequiredKnowledge in basic accounting concepts (General Ledger) RequiredAdvanced MS Excel skills RequiredProficient in SAP RequiredProficient in PowerBI modifications RequiredKnowledge in Internal control development and monitoring RequiredKnowledge of Process improvement methodology RequiredProject management framework PreferredEducation & ExperienceBachelor's Degree Required7 - 10 years of experience relating to AP management, Accounting, Billing, Process Improvement, and/or Project Management Required8 - 13 years of experience relating to Accounting closing, Process Automation, and/or System Design Preferred4 - 7 years of supervisory experience RequiredTraining is SOX RequiredTraining in GAAP PreferredGlovis America, Inc. adheres to the equal employment opportunity guidelines set forth by federal, state, and local laws. The information requested on this form is sought in good faith and will not be used to discriminate against the applicant based on race, religion or creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic characteristics, marital status, sex or gender (which includes pregnancy, childbirth, or related circumstances), gender identity, gender expression, age, citizenship, sexual orientation, family care or medical leave status, military and veteran status, political affiliation, or any other characteristic protected by federal, state and local laws.Physical RequirementsAbility to sit in front of a desk and/or in front of the computer for long periodsPossibility of domestic travel - 5%Repetitive use of hand/grasping product, writing, and typingLift up to 10lbsCarry up to 10lbsStand/walkReasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this job.Working and Environmental ConditionsThe work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.Typical office environment with low-level noise exposureThis position will be located in the Irvine, CA officeCommunication with employees and field partners will be primarily conducted via phone and email