Executive Assistant to the CEO

We are seeking a highly organized, proactive Executive Assistant to support the CEO of our boutique staffing firm. This role blends traditional executive support with project coordination and client-facing responsibilities, requiring strong judgment, attention to detail, and the ability to operate with discretion in a fast-paced environment.This role is ideal for someone who can operate as a true right hand to the CEO while also driving execution across client work, internal projects, and business operations and can seamlessly shift between administrative support and strategic projects.This role is based in our metro-accessible Bethesda office, 5 days onsite.Key Responsibilities:Executive Support Manage a complex and dynamic calendar, including scheduling internal and external meetings, prioritizing requests, and resolving conflictsPrepare briefing materials for meetings, including background information, available jobs, etc.Coordinate and book detailed travel arrangement as neededDraft and manage correspondence on behalf of the CEOTrack and drive follow-ups, ensuring action items are completed in a timely mannerTrack daily, weekly, monthly and annual tasks for CEO. Organize and present to CEO to reprioritize and ensure action items are completed to meet all deadlinesTake detailed meeting notes and summarize key takeaways and next stepsProvide personal assistant support to the CEO as needed, including managing personal appointments and tasksClient & Business Operations Support Assist with client communications and follow-upCoordinate meetings, intake calls, candidate interviews, prep calls, and debriefsManage and, where appropriate, own communication with clients and candidatesCreate, edit, and format client-facing materials including job descriptions and status updatesMaintain and update job orders, pipelines, and tracking sheets; ensure all activity is accurately captured in the CRM/ATSProvide recruiting support, including creating lists and mass emails in the CRMMaintain accurate and up-to-date client and candidate records within the CRM/ATSPerform regular data quality checks, including audits of active job orders and pipeline activityGenerate and distribute reports such as application activity, pipeline tracking, and placement updatesSupport database functionality, including troubleshooting, documentation, and user supportCoordinate with system vendors on updates and enhancements; stay current on best practicesAssist with email campaigns, including list development, outreach coordination, and tracking engagement metricsGather market and organizational data, including org charts and key hiring contactsSupport client and candidate feedback initiatives, including survey distribution and trackingHandle light office management responsibilities, including vendor coordination and supply managementAct as a project coordinator on internal initiatives, tracking timelines and deliverablesAssist with preparation for internal and external events, including materials and logisticsParticipate actively in the local office, collaborating with team members and contributing to office cultureQualifications:BS/BA required (Business preferred)5+ years of experience in an executive assistant or similar high-level support role, preferably within professional services or staffingStrong organizational and time management skills, with the ability to manage multiple priorities simultaneouslyExcellent written and verbal communication skillsHigh level of discretion and professionalismProficiency in Microsoft Office and CRM/ATS systemsComfortable working in a fast-paced, entrepreneurial environment with evolving prioritiesBenefits include medical, dental, vision, 401(k) with a generous match, health and wellness reimbursement stipend, and profit sharing