Fiscal Analyst 1

JOB Fiscal Analyst 1 Employee & Business Support Services Administration – Business Services Headquarters |Tumwater, WA The Department of Corrections is seeking a highly motivated and qualified individual for the position of Fiscal Analyst 1 at Headquarters in Tumwater, Washington, on a full-time, permanent basis. The Department of Corrections (DOC) utilizes a centralized Accounts Payable Administration model to provide financial services to 11 prisons, 12 work release facilities, 101 Community Corrections field offices, Community Justice Centers, (COP) Shops, and outstations and our Agency Headquarters, all geographically disbursed throughout the State of Washington. The centralized Accounts Payable department will process combined vendor payments for the agency in excess of $327 million annually. Whether the work is inside a prison, in community corrections, or in an administrative office, the Washington State Department of Corrections professional staff experience a high degree of personal satisfaction knowing they are creating environments in which all incarcerated individuals can learn to make choices that contribute to a safer society. To begin the online Application Process: Click the green 'Apply' button located at the top right corner of this the job posting. Sign in or create an account.The following must be attached to your completed application: A cover letter outlining your qualifications.A detailed chronological resumé.And at least three professional references with a phone number and an email address for each.A professional reference is defined as an individual who has been paid to supervise your work and can attest to your work performance, technical skills, and job competencies.Click "Accept & Submit" to submit your application. Incomplete application packages may disqualify an applicant from the application process. We are looking for evidence in your application materials that you have the experience, skills, and abilities indicated in this job posting. Qualified applicants whose responses most closely match the requirements of this position may be invited to interview. Carefully review your application before submitting. All information may be verified, and documentation may be required. The initial screening will be solely based on the contents and completeness of the application materials submitted. EXAMPLE OF DUTIES Duties may include but are not limited to: Perform journey-level accounting duties in accordance with GAAP, OFM, and DOC policies and procedures.Monitoring, maintaining, and processing assigned payment groups timely and accuratelyAccurately and timely analyze and prepare invoice vouchers and purchase order documents for payments, reviews payment terms, and takes discounts where possibleVerify local sales and use tax rates, match required documents together, reconcile discrepancies between purchase orders and receiving reports, verify the accuracy and extensions of vendor invoices, sales and use tax rates, expenditure coding and ensure appropriate payment authorizationInput batches accurately into Agency Financial Reporting System (AFRS)Prepare payment batchesPrepare entries to encumber or liquidate purchase order and analyze data for accuracyDuplicate payment monitoring and reconciliation encumbrance report monitoring and invoice printingUpdate, monitor, and provide guidance on the duplicate payment database and research possible and definite duplicate payments by researching payment batchesProvide feedback to processors when a duplicate payment is identified and follow up to confirm the duplicate has been resolvedUpdate, monitor and provide guidance on the encumbrance database and monitor for purchase orders that exceed 45 daysReview encumbrance information provided by processors and field for accuracy, consistency, and factual consistencyDistribute electronic and hard copy invoices from the electronic invoice mailbox, daily mail deliveries and research questions and past due items sent to the mailboxFinal audits of payment batchesAudit and reconcile batch payments against EFT and Warrant registersOpen and distribute mailOpen, sort and distribute to all Business Services, LFO/COS checks are opened and verified for incarcerated individual DOC number, stamp with DOC endorsement, and distribute to the LFO unitOther duties as assigned SUPPLEMENTAL INFORMATION Our AgencyMission: The mission of DOC is to improve public safety by positively changing lives.Our Vision: Working together for safer communities.Our Commitment: To operate a safe and human corrections system and partner with others to transform lives for a better Washington.For additional information about the agency, please visit doc.wa.gov What We Offer: As an employee of the Department of Corrections, your work-life integration is a priority. Washington State employees are offered one of the most inclusive and competitive benefits packages in the nation.Besides comprehensive family insurance for medical, dental, and vision, these perks also may include: Remote/telework/flexible schedules (depending on position) Up to 25 paid vacations days a year12 days of paid sick leave a year12 paid holidays a year Generous retirement planFlex Spending Accounts Dependent Care AssistanceDeferred Compensation and so much more!Telework DetailsThis position may be eligible to telework after initial in-office training is complete. Work may be performed from your home or another offsite location within the state of Washington using a reliable internet or cellular hotspot service. Employees are expected to perform assigned duties in a safe manner, to take proper care all state-issued equipment, and maintain confidentiality of all information in possession while working offsite. Employees will be required to commute to a Department of Corrections facility as business requires. Additional Information: A background check including criminal record history will be conducted prior to a new hire.Information from the background check will not necessarily preclude employment but will be considered in determining the applicant’s suitability and competence to perform in the position.Employees may work directly with or in close proximity to incarcerated individuals in a potentially hazardous setting. Please consider this when deciding whether to apply.We are committed to maintaining a drug and alcohol-free work environment, and our employees are expected to comply with all state and federal laws. A pre-employment drug test may be administered as part of the selection process, and applicants who test positive for any controlled substances, will be disqualified from consideration.Oleoresin Capsicum (OC) is an aerosol pepper spray made available as a means of self- defense and/or de-escalation. Applicants with sensitivities or allergies are encouraged to ask about the level of exposure they could expect in this position.Animal care projects are a common component of most Washington State prisons, including dog and cat programs. Applicants with animal sensitivities or allergies are encouraged to ask about the level of exposure they could expect in this position.Tuberculosis (TB) is a priority health issue for DOC employees. The successful candidate may be required to provide valid proof of a baseline TB skin test within 60 days from the date of hire. When positive tests result, further information, testing and treatment will also be required. Employment is not contingent upon test results.This position may be represented by a Union shop.DOC complies with the employment eligibility verification requirements for the federal employment eligibility verification form I-9. The selected candidate must be able to provide proof of identity and eligibility to work in the United States consistent with the requirements of that form. https://www.uscis.gov/i-9-central/form-i-9-acceptable-documentsDOC does not use E-Verify; therefore, we are not eligible to extend STEM-Optional Practice Training (OPT). For information, please visit www.uscis.gov.DOC is an equal opportunity employer and does not discriminate on the basis of race, creed, color, national origin, sex, marital status, sexual orientation, gender identity, gender expression, age, honorably discharged veteran, veteran status, genetic information, or the presence of any sensory, mental, or physical disability or the use of a trained guide dog or service animal by a person with a disability.For questions about this recruitment, or to request reasonable accommodation in the application process, email DOCHREBSSRHRSupport@doc1.wa.gov or call us at (509) 392-3111. For TTY service, call the Washington Relay Service at 7-1-1 or 1-800-833-6388.