Office Manager

About EmovisAt Emovis, we offer state-of-the-art toll-based mobility solutions and associated services for urban and interurban environments. As the competence center for Abertis, a worldwide leading concessionaire managing 5000 miles of high-capacity, high-quality motorways, we look to bring the quality and efficiency Abertis demands to public sector transportation agencies. With over 40 years of experience and over 700 employees in 10 countries, we are trusted partners to Authorities and Tolling agencies worldwide.Our vision at Emovis is to partner with transport leaders worldwide to accelerate their business toward seamless, sustainable, and inclusive mobility. We are expanding our footprint in the USA. As a result, we operate call centers, walk-in centers, and welcome centers throughout the United States.Job Purpose:The Office Manager is responsible for ensuring the smooth day-to-day running of an office environment. This role focuses on creating an organized, efficient, and well-functioning workplace by managing administrative tasks, coordinating meetings, and ensuring all office operations run seamlessly.ResponsibilitiesOffice OperationsOversee daily office activities to ensure a well-organized and efficient environmentAct as the main point of contact for office-related mattersEnsure the office is fully functional (supplies, equipment, facilities)Liaise with external vendors (cleaning, maintenance, IT support, etc.)Meeting & Calendar CoordinationOrganize and coordinate internal and external meetingsManage meeting room schedules and logisticsPrepare meeting spaces (materials, tech setup, catering if needed)Organizing board meetings, off-site events, and preparing agendas.Administrative SupportProvide general administrative support to the teamManage office documentation and filing systemsSupport basic HR/admin processes (onboarding logistics, documentation, etc.)Organizing comprehensive travel itineraries, flights, accommodation, and logistics.Office Experience & CultureHelp create a positive and welcoming office environmentOrganize small internal events, team moments, or celebrationsSupport visitors and ensure professional office experienceSupplies & Budget TrackingManage office supplies and inventoryMonitor and track office-related expensesEnsure cost-effective procurement of services and materialsRequirementsExperiencePrevious experience in an Office Manager, Administrative, or similar roleExperience in small office environments is a plusPreferred an Associate's or Bachelor's degreeSkillsStrong organizational and multitasking skillsHigh attention to detail and problem-solving mindsetGood communication and interpersonal skillsAbility to work independently and proactivelyToolsProficiency in Microsoft Office / Google WorkspaceFamiliarity with basic office management tools and systems