Recruiting Coordinator

About Keystone Keystone is a rapidly growing insurance brokerage platform partnering with independent agencies across the United States. Keystone provides strategic resources, capital investment, and operational support to drive sustainable growth, empowering agencies to maintain their identity while accessing best-in-class tools in finance, HR, sales, and M&A integration. The leadership team brings over a century of combined industry expertise, fostering collaboration, innovation, and long-term value. For more information please visit: https://mykeystone.com/. Recruiting Coordinator Position Summary: The Recruiting Coordinator plays an important role in supporting our Talent Acquisition function across Keystone and Keystones network of partner agencies by ensuring an efficient and positive recruitment process for both candidates and hiring managers. This position manages interview logistics, supports recruiting operations, and helps deliver a seamless and engaging candidate experience. The ideal candidate is highly organized, detail-oriented, and thrives in a fast-paced, collaborative environment. Key Responsibilities: Candidate Coordination Serve as a professional and welcoming point of contact for candidates throughout the hiring process. Coordinate and schedule interviews across multiple time zones with candidates, hiring managers, and interview panels. Communicate interview logistics, preparation details, and timely follow-up to candidates. Prepare and distribute interview materials and schedules. Ensure candidates receive a consistent, high-quality experience throughout the recruiting process. Support pre-employment activities including background checks, assessments, and reference checks. Hiring Team Support Collaborate with recruiters and hiring managers to coordinate scheduling priorities and interview processes. Assist with hiring manager guidance related to recruiting tools and interview processes. Support planning and coordination of recruiting-related events such as career fairs, networking events, and virtual information sessions. Recruiting Operations Maintain accurate candidate and requisition data within the Applicant Tracking System (ATS). Assist with maintaining job descriptions and recruitment content. Assist with advertising job openings on appropriate job boards and recruiting platforms when necessary. Partner with recruiters to manage requisition workflow and maintain organized hiring pipelines. Assist with tracking recruiting metrics and reporting on hiring activity (e.g., pipeline status, time-to-fill, sourcing effectiveness). Process Improvement & Candidate Experience Identify opportunities to improve recruiting processes, scheduling efficiency, and overall candidate experience. Maintain a high standard of professionalism in all candidate interactions while representing Keystones employer brand. Qualifications: 13 years of experience in Human Resources, recruiting coordination, administrative support, or a related role Experience coordinating complex schedules across multiple calendars and time zones Experience working with an Applicant Tracking System (ATS) and/or CRM Proficiency with Microsoft Office Suite Strong organizational skills with the ability to manage multiple priorities simultaneously Excellent written and verbal communication skills Experience working in a fast-paced, high-growth environment Prior experience in insurance, financial services, or professional services is a plus Occasional travel may be required Ability to successfully pass a criminal background check, as permitted by law Core Competencies: Attention to Detail:Maintains accuracy and organization across recruiting activities Collaboration:Works effectively with recruiters, hiring managers, and internal stakeholders Professionalism:Represents Keystone positively to candidates and partners Adaptability:Comfortable navigating changing priorities and evolving processes Problem Solving:Anticipates scheduling conflicts and resolves challenges proactively Time Management : Manages high volumes of work while maintaining a high level of service Hours:Monday-Friday, 8:00am-5:00pm (Hybrid Work Schedule - 3 days per week in office) Office Location:507 West Newton Street, Greensburg, PA 15601 Benefits: Competitive Compensation Health Insurance Plans (PPO, HSA, Copay Options) Dental Insurance Vision Insurance Company Paid Disability Insurance Supplemental Insurance including Critical Illness, Accident, Legal, Pet Insurance 401(k) with Safe Harbor Match Paid Time Off Paid Holidays No Solicitation Notification to Agencies:Please note that Keystone and our Partner Agencies do not accept unsolicited resumes or calls from third-party recruiters or employment agencies. In the absence of a signed Master Service Agreement and approval from HR to submit resumes for a specific requisition, Keystone will not consider or approve payment to any third parties for hires made.