Marketing & Events Coordinator

Kidder Mathews has been a leader in the commercial real estate industry for nearly 60 years, fostering an innovative and dynamic work culture with more than 100 "best workplace" awards. Now the largest fully independent commercial real estate firm in the Western U.S., Kidder Mathews has over 900 professionals across 19 offices in Washington, Oregon, California, Nevada, and Arizona. We offer a complete range of brokerage, appraisal, asset services, consulting, and debt & equity finance services for all property types. The firm averages $9 billion in transaction volume, manages more than 54 million square feet of space, and conducts 2,700 appraisal, consulting, and cost segregation assignments annually.If you’re the person who makes things happen — this is your role.You love a well-run event.You Notice (and Care About) The Details Others Miss.You don’t wait to be asked—you anticipate what’s needed next.You lead with curiosity, creativity, and organization.Spreadsheets don’t overwhelm you. You manage them with ease, precision, and color-coding.You thrive in collaboration—learning from others and sharing your ideas.If this sounds like you, keep reading.About The RoleJob Title: Marketing & Events CoordinatorLocation: Seattle, WA (hybrid)Department: Corporate MarketingReports to: Senior Vice President of MarketingRole SummaryThe Marketing & Events Coordinator supports the planning, coordination, and execution of company and client events while assisting with corporate marketing programs, including awards management, branded merchandise, social media, and PR/communications support.This is an execution-driven role. You will help ensure events, awards programs, sponsorships, and promotional initiatives are organized, on schedule, and aligned with Kidder Mathews brand standards.This position is based at our headquarters in downtown Seattle and will require full-time, in-office presence (five days per week) during the first three months to support onboarding and ramp-up. Following that period, the role will transition to a hybrid schedule.What You’ll OwnThis role is ideal for someone who thrives in structure and knows how to create it—someone who finds satisfaction in timelines, checklists, budgets, and organized systems that make events and marketing programs run flawlessly.Event Planning & ExecutionPlan and execute company and client events, including conferences, meetings, client functions, and sponsorship activationsSupport the full event lifecycle, including site selection, budgeting support, vendor coordination, catering, A/V, invitations, RSVP tracking, agendas, signage, and materialsProvide day-of event coordination and on-site logistical supportCoordinate event materials, including shipping, swag, signage, name tags, and promotional itemsAssist with hotel room blocks, contracts, and event budgets as neededAwards, Sponsorships & Recognition ProgramsPrepare and distribute awards materials (certificates, plaques, recognition items)Maintain awards and rankings tracking systemsDraft and submit award nominations in partnership with Marketing Communications leadershipSupport industry ranking surveys, awards submissions, and voting campaignsCoordinate logistics for company sponsorships (awards events, panel engagements, conferences), including table and ticket coordination, broker alignment, and collaboration with PR to maximize visibility and brand exposureMarketing & Promotional SupportCoordinate branded merchandise, apparel programs, promotional inventory, and new broker welcome packages across officesAssist with branded gifting initiatives and promotional campaignsProvide social media support, including posting, drafting content, and basic graphics as appropriateAssist with tracking press activity and media mentionsSupport preparation for press release distributionSupport online brand review monitoring and reportingEnsure Corporate Marketing and Kidder Mathews brand standards are followed across events, marketing, and communications deliverablesPerform other duties or projects as assignedEssential QualificationsTo perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the competencies (minimum knowledge, skill, and ability) required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.Required Knowledge & Experience3+ years of event coordination, event marketing, or related experienceExperience using Adobe Creative Suite programs (InDesign, Photoshop, Illustrator) preferredUnderstanding of corporate marketing operations, event coordination, branding, and communications support within a professional services environmentFamiliarity with coordinating events, awards programs, and promotional marketing activitiesSkills & AbilitiesExcellent grammatical, oral, and written communication skillsExceptionally detail-oriented with a strong personal standard for organization and accuracyHighly organized and process-driven, with the ability to manage timelines, budgets, and logistics with precisionComfortable building and maintaining spreadsheets, trackers, and event run-of-show documentsCustomer service oriented with a keen ability to build relationships with brokers, employees, leadership, vendors, and clientsProficiency in Microsoft Office Suite (specifically Word, Outlook, Excel)Ability to work proactively with minimal supervision and know when to ask questionsAbility to multitask and prioritize effectively in a deadline-driven environmentProfessional level of confidentiality when handling employee and broker informationStrong initiative and ownership of assigned tasksMust maintain professional image and demeanorEducationBachelor’s degree or equivalent combination of education and experience Work EnvironmentThis is a standard office environment with typical noise such as talking, copier/printer equipment, etc.Physical DemandsWhile performing the duties of this job, the employee is regularly required to talk and hear. This position is often active and may require standing, walking, bending, kneeling, stooping and crouching. The employee must sometimes lift and/or move items up to 50 pounds with the assistance of a hand truck or dolly. The employee must frequently sit and use a computer for long periods of time. Specific vision abilities are required to do this job including close vision, distance vision, peripheral vision, depth vision, color vision and the ability to adjust focus.What We OfferA voice on a corporate marketing team that helps shape the direction of a growing, employee-owned companyA seat at the table—your ideas matter hereA collaborative environment alongside tenured, creative professionals who value excellence and teamworkOpportunities to grow your skill set while contributing to meaningful, visible workA thriving downtown Seattle office located next to public transit in one of the city’s most beautiful towersCompetitive benefits and compensationKidder Mathews is an equal opportunity employer does not discriminate based on race/ethnicity, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, or any other status protected by law. Kidder Mathews will accommodate candidates with disabilities to complete this application. Please contact recruiting@kiddermathews.com if you need an accommodation. AZ, NV, OR & WA residents: We Participate in E-Verify.CA residents: We collect various personal data from employees and applicants for purposes related to employment. Please review the Notice of Data Privacy for Employees and Applicants for detailed information concerning what information we collect, the purposes for which information is collected and with whom such information may be shared. You can find this notice on our careers page at https://kidder.com/careers/. Qualified individuals with arrest or conviction records will be considered for employment in accordance with the Los Angeles and San Diego County Fair Chance Ordinance for Employers and the California Fair Chance Act.