Receptionist/PMA Trainee

About UsAt ABEL Construction Company, we pride ourselves on fostering a family-like culture where teamwork, respect, and support are at the core of everything we do. When you join ABEL, you’re not just starting a job—you’re becoming part of a community that values your growth and well-being. We offer competitive benefits, opportunities for advancement, and a positive work environment that makes coming to work something to look forward to every day. If you're looking for a place where your contributions are valued and your career can flourish, ABEL is the best choice for you!Join Our Team as a Receptionist (Path to Project Manager Assistant)!ABEL Construction Company is looking for a skilled Receptionist - Path to PMA to join our growing team. If you thrive in a dynamic, fast-paced environment and are ready to contribute to exciting projects, we’d love to meet you!Key ResponsibilitiesFront Desk & Administrative (Primary)Greet and welcome visitors in a professional and friendly mannerAnswer, screen, and direct incoming phone callsMaintain a clean, organized, and professional reception areaReceive and distribute mail, deliveries, and messages Schedule and coordinate meetings and appointmentsProvide general administrative support including data entry, filing and document management,Order and maintain office supplies; coordinate staff lunches and manage outgoing mail and packagesMaintain confidentiality and handle sensitive information appropriatelyReview and enter vendor invoices into the accounting system, ensuring required documentation is completeDistribute checks as directed and notarize applicable lien waiverRoute, track and obtain signatures on project and corporate documentsProvide administrative support to Project Management Assistants (PMAs) on active projectsProject Manager Assistant (Training & Development)Support Project Managers with administrative tasks throughout the project lifecycleAssist with issuing subcontracts and purchase ordersHelp track change orders, submittals, and project documentationParticipate in maintaining job files, project records, and correspondenceAssist with meeting minutes, RFIs, and transmittalsLearn construction software systems (e.g., Autodesk, Sage Intact or similar)Support billing processes, including applications for payment and basic accounting coordinationAssist with project closeout documentationNote: PMA responsibilities will be introduced progressively based on training and business needs.QualificationsWhat We’re Looking ForHigh school diploma required; associate degree preferred1+ year of administrative, receptionist, or office support experience preferredStrong communication and customer service skillsHighly organized with the ability to manage multiple tasksProficiency in Microsoft Office (Word, Excel, Outlook)Interest in construction, project coordination, or operations preferredAbility to obtain Notary Public license within 90 days of hirePreferred Skills & AttributesStrong attention to detail and accuracy – particularly with numbers and formattingAbility to maintain professionalism in a fast-paced environmentWillingness to learn new systems and processesTeam-oriented mindset aligned with Abel’s “One Abel” cultureCommitment to safety and quality in all aspects of workAbility to recognize patterns, anticipate needs, and proactively identify potential issuesLocation: This position requires the candidate to work on-site in the Indianapolis, IN area.Why ABEL Construction?Competitive Pay & Benefits: We offer a comprehensive benefits package, including life, health, dental, and vision insurance, paid time off, 401K and more.Career Growth: We provide continuous training opportunities and room for advancement within the company.Supportive Work Environment: Be part of a collaborative, close-knit team that values your skills and fosters your professional development.Exciting Projects: Work on a variety of construction projects that challenge your expertise and allow you to grow.Ready to Build a Better Future?If you're ready to take your career to the next level and be part of a company that values quality, teamwork, and growth, apply today to join ABEL Construction Company.