Administrative Specialist

Administrative SpecialistJob Title - Administrative Specialist Position Class Type - Regular Position Type - Staff Other Position Information - About Kettering: Kettering University is a national leader in experiential STEM and business education, integrating an intense academic curriculum with applied professional experience. We inspire students to realize their potential and advance their ideas by combining theory and practice better than any institution in the world. Kettering University is dedicated to achieving the extraordinary through technological innovation, leadership, and service, built on values that foster respect, integrity, creativity, collaboration, and excellence in growth, global leadership, community outreach, and an engaged community of stakeholders. Benefits: include health, dental and vision coverage; retirement benefits with up to a 9% Kettering matching contribution; life and accident insurance; tuition assistance and waiver programs; vacation and holiday pay; sick and disability pay; home purchase assistance program; recreation center membership; and many other benefits. To learn more please view the Kettering University Profile. Position Status - Full-time Preferred Qualifications - Bachelor's Degree; Administrative work experience in a Higher Education setting; Proficient with Banner; Proficient with Adobe pdf generation; Proficient with EMS Room Booking Software; Proficient with Microsoft Office 365 Job Specific Required Qualifications - Associate's degree and at least one (1) to three (3) years related work experience; OR Three (3) to five (5) years of administrative support experience, or an equivalent combination of relevant work experience; Strong interpersonal, verbal, and written communication skills; Demonstrated concern for meeting internal and external customer needs; (co-workers, students, the general public); Team player willing to collaborate, take direction, and lead as necessary; Proficient keyboarding/computer skills; Ability to learn, understand and use database and enterprise software programs such as Banner, Argos and EMS; Excellent planning, prioritization, and organizational skills with strong attention to detail; Customer service experience; Ability to multi-task; Ability to maintain a high level of confidentiality; Proficient with Google Workspace, MS software Word and Excel, and Adobe; Adept at scheduling multiple calendars; Ability to work with and within diverse groups. Understanding and commitment to Kettering University Values a. RESPECT: for teamwork, honesty, encouragement, and diversity partnerships with students. b. INTEGRITY: including accountability, transparency and ethics. c. CREATIVITY: fostering flexibility and innovation. d. COLLABORATION: across disciplines and with all partners. e. EXCELLENCE: in all we do. Posting Information Posting Number - SP00477 Posting Date - 03/05/2026 Closing Date Open Until Filled - Yes Job Duties Percent of total time - 30 Duties - Perform administrative duties within the Office of the President and under the direction of the Chief of Staff and Director of Operations Administration including scheduling, phone, and email correspondence. Execute outreach from the Office of the President to the campus community. Facilitate travel arrangements. Prepare financial documents including Funds Requests, Purchase Orders, etc. Percent of total time - 20 Duties - Provide administrative support for large-scale ceremonies and events planning and execution, including using room reservation system. Percent of total time - 10 Duties - Maintain digital records and communication. Update and retrieve digital files and documents as needed. Safeguards the confidentiality of the University administration by exercising discretion in communicating information to faculty, staff, students, and the various publics served by the University and in handling administrative records, files, and similar confidential items. Percent of total time - 20 Duties - Support the administrative work of the Chief of Staff and Director of Operations Administration. Utilize Microsoft Office 365 to create documents, generate reports, and draft correspondence. Manage Microsoft Teams and digital file sharing. Serve as a flex admin to assist various areas of campus as needed. Percent of total time - 20 Duties - Serve as a point of contact within the Office of the President, greeting visitors, and scheduling recurring meetings with internal and external parties. Acting as a liaison and goodwill ambassador with other departments. Maintaining office equipment, supply inventory, and the Office of the President common areas, reporting incidents as needed to the physical plant and IT. Posting Specific Questions Required fields are indicated with an asterisk (*). * Please provide the specific name of the publication or website where you learned about this posting. (Open Ended Question) Applicant Documents Required Documents Resume Cover Letter List of References Optional Documents