IP US Filing Specialist - Trainee

IP US Filing Specialist - TraineeCooley is seeking an IP US Filing Specialist - Trainee to join the IP Services team.Position Summary: The IP US Filing Specialist (USFS) provides full support to patent attorneys, agents, and clients in filing and maintaining US applications and patents. Specific duties include, but are not limited to, the followingPosition Responsibilities:Coordinate with IP professional staff, patent practitioners and clients with respect to assigned US patent prosecution mattersAnalyze correspondence received from USPTO to ensure accuracy of information for docketing purposes; forward all USPTO mail to Client Team and provide timely reminders of upcoming datesPrepare and review required documents for filing; upload of same with the USPTO all US patent prosecution filings, including applications, (utility or design, provisional, nonprovisional, divisional, continuation, and national stage), responses to any PTO actions or examinations, petitions, terminal disclaimers, issue fee payments, etcPrepare, file and report of US formalities (e.g., POAs, assignments, declarations, drawings),and non-substantive USPTO documents, such as filing receipts, publications, along with preparation of reminder letters to clients of upcoming deadlinesHandle and report all substantive USPTO actions with input from Responsible Attorney, including preparing draft amendments/responses to official actions and notices to file missing parts, obtaining identified references, processing notices of allowance including attending to the Notice of Allowance Review Form in coordination with the Patent Prosecution Specialist and Patent Practitioner, addressing any inventorship/assignment issues, and preparing related paperwork (e.g., extensions, RCEs, corrected ADSs, name changes, maintenance fee addresses, etc.)Proof and forward Letters Patent to the clientProvide client support for portfolio management, including accommodating client-specific reporting guidelines, and responding to client phone calls and/or emails relating to specific requests or reportsSustain working knowledge of US patent prosecution rules and recommend procedural modifications to accommodate changes as neededMaintain a secondary docket of due dates for each assigned client as outlined in the Patent Prosecution Policies and Procedures ManualReview docket reports and provide detailed annotations related to upcoming dates dailyComplete administrative tasks including maintenance of client data rooms, responding to deadlines and changes to dockets, along with other communication with the central Docketing Department, run patent reports, transfer in/out of patent matters and other special projects as assigned with support of assigned administrative staff, where applicableCommunicate regularly with the assigned Patent Prosecution Specialist (PPS) regarding the timing of filing IDSs, as well as reporting any IDS filed to the clientIP US Filing Specialist Trainee designation (2+ years relevant IP experience):The Trainee position carries out the same position responsibilities and functions as noted above; however, a Trainee's work product is closely monitored by a supervisor or manager and the Trainee has a reduced volume of work or caseload.Skills & Experience:Required:After orientation at Cooley LLP, exhibit proficiency in the Microsoft Office suite, iManage and other firm applicationsAvailable to work overtime, as required3+ years relevant IP experiencePreferred:Bachelor's DegreePrevious law firm experienceExperience researching IP status and history in PTO databases, including USPTO systems (PatentCenter), WIPO Patentscope, and the EPO Patent Register, as well as public databases in other jurisdictionsPossess working knowledge and keep abreast of rules according to USPTO procedures, 37 C.F.R., and the Manual of Patent Examining Procedure (MPEP) rulesCompetencies:Customer service oriented, as demonstrated by strong attention to detail, organization and ability to prioritize work tasks and manage deadlines based upon internal and external client needsAbility to work independently and under pressure/tight time constraintsCreative and entrepreneurial approach to problem-solving and process improvementFlexible and agile, ability to reprioritize with changes in the businessStrong initiative and a get-it-done attitudeExcellent communication and interpersonal skillsCooley offers a competitive compensation and excellent benefits package and is committed to fair and equitable employment practices.EOE.The expected hourly pay range for this position with a work schedule of 40 hours per week is $33.00 - $48.00 ($68,640.00 - $99,840.00 annually). Please note that final offer amount will be dependent on geographic location, applicable experience and skillset of the candidate.We offer a full range of elective benefits including medical, health savings account (with applicable medical plan), dental, vision, health and/or dependent care flexible spending accounts, pre-tax commuter benefits, life insurance, AD&D, long-term care coverage, backup care for children and/or adults and other parental support benefits. In addition to elective benefit options, benefited employees receive firm-paid life insurance, AD&D, LTD, short term medical benefits as well as 20 days of Paid Time Off ("PTO") and 10 paid holidays each year. We provide generous parental leave and fertility benefits. New employees will attend a detailed benefit orientation to learn more about our many benefits and resources.