Administrative and Office Assistant

Administrative & Office AssistantThe Administrative & Office Assistant ensures smooth daily operations of Belk's New York office while serving as the primary on site representative and liaison to cross functional teams. This role manages office experience, supports executives, coordinates market and vendor activities, and assists with special projects. Success requires strong organization, professionalism, independence, a strong understanding of the Belk organization and the ability to navigate a fast-paced retail environment.Essential Functions:Serve as the primary point of contact for the NY office, ensuring a professional, polished, and welcoming environment for all guests, vendors, and associatesManage office operations including supplies, equipment maintenance, and facility-related requests; proactively address issues and communicate updates as needed.Lead onboarding and support new hires in the NY officeManage calendars, scheduling, travel arrangements, and expense processes for multiple leaders maintaining discretion and confidentially across all executive and business materialsPrepare materials, schedules, and logistics for key meetings, including market-related eventsAct as a Belk Marketing Services (BMS) approver and support related processesCommunicate regular updates, insights, and office activity to the Charlotte teamLead and execute special projects, including sports partnership coordinator and other initiatives.Maintain organized systems, track expenses, and ensure accuracy across documents, reporting, and administrative deliverablesEducation:Bachelor's degree requiredWork Experience:3+ years of work experience in administrative and office supportKnowledge, Skills & Abilities:Strong understanding of (or ability to quickly learn) retail operations and organizational structureExceptional attention to detail, accuracy, and follow throughExcellent written and verbal communication skillsHighly organized with strong time management and prioritization abilitiesAble to work independently and take ownership in a remote supported environmentProven relationship building and cross functional collaboration skillsProactive, solutions oriented mindset with willingness to expand scope and improve processesProficient in Microsoft Office (Excel, PowerPoint, Word); quick to learn new systemsExperience with expense and travel platforms (e.g., Concur, AmTrav) preferredPay Range$61,000-$80,000Reflected is the base pay range offered for this position. Pay may vary depending on factors including but not limited to achievements, skills, experience, or work location. The range listed is just one component of the compensation package offered to candidates.