Assistant Project Manager

Job SummaryUnder the direction of the Vice President of Operations, the Assistant Project Manager (APM) is responsible for assisting Project Manager(s) and Project Superintendent(s) in all aspects of Project Management on assigned projects from Startup to Closeout. The APM may work with one or multiple Project Managers on his/her projects, with the goal of the APM being to take on a leadership role with the support of a more experienced PM or Senior PM. Therefore, the APM should aspire to demonstrate proficiency in all aspects of PM duties including functioning as a liaison between the Company and its business partners such as Owners, Construction Managers, Architects and Engineers. The APM works directly and closely with the Project Manager and Project Superintendent to achieve project goals and to effectively resolve any field problems. The APM's primary focus is to independently perform all Project Management responsibilities efficiently including Owner relations, cost control functions (emphasis on the Change Order Process and Project Status Reporting), subcontractor management, and project scheduling.Primary Duties & ResponsibilitiesAssists PM with the physical and fiscal success of assigned construction projects. Assists PM in monitoring and coordinating the timely completion of construction projects. Liaison between the Company and the client (Owner). Responsible for the development and maintenance of a net positive relationship with Owners. Keeps Projects Manager timely informed of any critical field issues and/or potential problems of a large magnitude. Reviews and develops a commanding understanding of all contract documents and uses this information to effectively structure and manage project duties. Assists PM with the timely and effective positioning with Owners and/or subcontractors to preserve and protect Tilton Pacific's interests. Preparation and issuance of subcontracts and purchase orders (buyout). Able to prepare and issue quality and timely subcontracts and ensure they are executed before work starts. Assist PM with buyout and be able to manage the buyout summary. Shows ability to improve the margin in the buyout process. as knowledge of Tilton Pacific's standard subcontract language and utilizes its terms to manage projects. Has knowledge of Tilton Pacific's standard insurance requirements. Is responsible for ensuring that Tilton Pacific is in possession of a conforming certificate of insurance prior to any subcontractor starting work on any project. Assists PM with monitoring and maintaining the Master Project Schedule (MPS). Regularly reviews the MPS with the Project Superintendent. Updates the MPS anytime it is outdated by more than one week. Attends weekly OAC (Owner, Architect, Contractor) coordination meetings. Responsible to ensure that meeting minutes are prepared and distributed weekly. Maintains all required business related records and logs. Is organizationally responsible for timely and appropriate physical filing and record keeping.Change Order Management: Timely completes quality change order pricing (COR's) for review by Project Manager and actively procures Owner comments/approvals.Ensures that Project Superintendents understand and effectively utilize company signature stamp for acknowledgement of work performed in the field by subcontractors. (NEVER allow Project Superintendents to sign subcontractor field tags without a signature stamp!)Resolves subcontractor disputes and field problems to minimize "out-of-pocket" change orders.Submittal Management: Coordinate with Subcontractors, Architects and Owners to identify long lead items and to facilitate timely review and processing of all submittals to ensure material delivery to the jobsite on time.RFI Management: Coordinate with Subcontractors, Architects and Owners to facilitate timely processing and distribution of RFI's. Creation and tracking of RFQ's and COR's.Project Status Reporting: Able to independently prepare and timely submit accurate Project Status Reports (PSR's). Maintains, at all times, a 100% updated set of contract drawings for office use. This specifically means that all addendum drawings and/or drawings reissued as a change to the contract are inserted into the updated set of plans (not stored separately).Document Control: Ensures that office and field documents are updated. Updates project documents.Actively coordinates with the Project Superintendent to ensure that all required activities necessary to secure Certificate of Occupancy from governing authorities are complete prior to client's grand opening and/or contractual project completion.Punch List Management: Assists PM and Project Superintendent with development and timely execution of project punch list.Closeout documents: Coordinate timely assembly of all required project closeout documents including Warranties, Owners and Maintenance Manuals, As-Built drawings, etc.Understands companies Core Values which are reflected in work practices and attitude.Understands companies Policies and Procedures as is evident by compliance in work practices.Implements and adheres to all Company safety standards, policies and procedures including Tilton Pacific's Injury & Illness Prevention Plan (IIPP) and Heat Illness Prevention Plan (HIPP).Able to review and process Subcontractor billings and Owner invoices.Assists Estimating Department as needed. QualificationsBachelor's degree in Construction Management or Engineering from an accredited 4-year University preferred or five years experience in commercial construction as a Project Engineer.Experience in commercial construction related to retail, site development, light industrial, tenant improvement or grocery preferred.Certified in First Aid and CPR (Cardio Pulmonary Resuscitation) preferred.Must have the following computer skills: Capable of checking weather on the internet, sending and receiving email, downloading pictures and must have a working knowledge of Microsoft Project, Word, Excel and Access. Working ConditionsThis position is classified as Exempt and employees may work more or less than 8 hours in a day or more than 40 hours in any workweek without change in compensation. This position is generally assigned to a Monday through Friday workweek between the hours of 8:00 a.m. to 5:00 p.m. but employees may be required to work any day at any time when deemed appropriate. This position requires frequent (minimum weekly) visits to construction jobsites. Physical conditions at jobsites are varied. When visiting jobsites, Assistant Project Managers should expect a lot of walking often on uneven surfaces. Must be compliant with the Company Substance Abuse Policy. Must adhere to all applicable Tilton Pacific Policy and Procedures. Must adhere to Tilton Pacific Injury & Illness Prevention Plan.