Transportation Supervisor

This position will start on May 26, 2026.Job Title: Transportation Supervisor Exemption Status/Test: Non-ExemptReports to: Transportation Coordinator Date Revised: April 2026Dept./School: TransportationPrimary Purpose:Under minimal supervision, organize and conduct the routine work activities of the transportation department and provide clerical services to the director of transportation.Qualifications:Education/Certification:High school diploma or GEDClear and valid Texas commercial driver's license with Passenger (P) and School Bus (S) endorsementsSpecial Knowledge/Skills:Proficient keyboarding, data entry, word processing, and file maintenance skillsKnowledge of correct English usage, grammar, spelling, and punctuationKnowledge of basic bookkeeping principalsAbility to use software to develop spreadsheets, databases, and do word processingAbility to prioritize workflow to address the multiple needs of the supervisor or departmentAbility to multi-task numerous complex administrative activitiesStrong organizational, communication, and interpersonal skillsExperience:3 years secretarial experience, preferably in public education environment3 years bus driving experienceMajor Responsibilities and Duties:Records, Reports, and CorrespondencePrepare correspondence, memorandums, forms, requisitions, and reports for the director and other transportation department staff.Receive and process work orders.Compile maintain, and file all reports, records, and other documents as required including bus incident reports, trip forms, and student records.Set up and maintain secure convenience files on all department employees in accordance with state, federal, and district requirements. Coordinate file maintenance schedules with central office.PhonesAnswer incoming calls, take messages, and route them to appropriate staff. Handle questions and requests falling within level of responsibilityAccountingPerform routine bookkeeping tasks and maintain department budget records in an accurate manner including calculating trip tickets and billing appropriate department or campus for payment.Order office supplies for department. Prepare purchase orders and payment authorizations as directed.Compile and report time records, including leave requests and reports. Prepare payroll data on department employees.OtherWelcome all visitors and handle their requests or refer them to appropriate personnel. Maintain effective rapport with general public and handle any problems or concerns in a prompt and courteous manner.Maintain a calendar of department activities and staff schedules and make appointments as required. Make meeting arrangements including arranging and setting up facilities and equipment and preparing materials.Maintain confidentiality of information.Follow district safety protocols and emergency procedures.Operate bus as neededAll other duties as assignedSupervisory Responsibilities:Supervise, evaluate, and recommend the hiring and firing of shop foreman, dispatcher, routing coordinator, parts manger, bus drivers, and bus monitors.Mental Demands/Physical Demands/Environmental Factors:Tools/Equipment Used: Standard office equipment including computer and peripherals; district vehicle; school busPosture : Prolonged sitting; frequent standing, kneeling/squatting, bending/stooping, pushing/pulling, and twistingMotion: Frequent walking; regular grasping/squeezing, wrist flexion/extension, and reaching; regular drivingLifting: Regular light lifting and carrying (less than 15 pounds)Environment: Work outside and inside, on slippery or uneven walking surfaces; frequent exposure to extreme hot and cold temperatures, dust, noise, vibration; exposure to chemical hazards; work around vehicles and machinery with moving parts; regularly work irregular hours; occasional prolonged hours; frequent districtwide travel; occasional statewide travelMental Demands: Maintain emotional control under stressThis document describes the general purpose and responsibilities assigned to this job and is not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.