Specialist, Library Accounting

About this PositionPosting Detail Information Position NumberSE0179Position TitleSpecialist, Library AccountingJob TypeStaffFT/PTFull-TimeEmployee Class DescriptionStaff (ed. support)General Position DescriptionProvides accounting, auditing, and financial analysis support for the Library in alignment with the College's mission. This position supports budget administration by maintaining accurate financial records, monitoring expenditures, reconciling accounts, and assisting with the management of departmental budgets. Responsibilities include preparing monthly and annual financial reports and ensuring accurate documentation of financial transactions. Serves as a purchasing card (P-card) holder and supports procurement activities in accordance with college policies and procedures and partnering with library staff, Student Development, Finance and Procurement offices to ensure effective purchasing, budget tracking, and financial compliance. Flexible Work ArrangementMajority/Primarily On-site: Employee performs the majority of job duties on-site, but may occasionally work remotely.Grade2024Exemption StatusNon-ExemptPosting NumberS3861PLocation(s)Orlando, FL 32811 - West CampusProposed Work Schedule (Please note hours subject to change based on business needs)Monday through Friday, 8:00 a.m. to 4:30 p.m., or as needed. Number of Vacancies1Posting Start Date05/05/2026Posting End Date05/19/2026Open Until FilledNoQuicklink for Postinghttps://valenciacollege.peopleadmin.com/postings/42487 Posting Detail Information Temporary Position (Temp or Grant Funded) DetailsSalary Range$ 38,654 Essential Job Functions Description of Job FunctionPerforms budget administration and assists library staff college-wide as required. Performs fiscal opening and closing of assigned budgets; prepares and distributes monthly financial reports; audits and reconciles accounts to the trial balance; and assists authorized users with posting accounting entries. Monitors funds for compliance with State and College policies and approves eligible expenditures in accordance with established guidelines. Reconciles financial transactions to ensure compliance with Procurement, Financial Services, and Grant guidelines. Acts as a liaison to the Procurement and Accounts Payable Offices to facilitate the processing of contracts, purchases, and vendor payments; obtains vendor quotes in accordance with Procurement guidelines. Serves as the Purchasing Card (P-Card) holder; ensures accurate account coding, verifies funds availability, and prepares budget transfers as needed. Coordinates and maintains library memberships, including registrations, renewals, expirations, and payments, in compliance with Procurement guidelines. Maintains accurate and up-to-date electronic records for follow-up and research, in accordance with College and auditing guidelines. Collaborates with and provides guidance to staff for purchase of operational supplies, purchasing guidelines and purchasing and budget processes. Acts as a liaison with other college units and outside companies and vendors on purchasing and budgeting matters. Attends budget and committee meetings as appropriate. Performs other related duties as assigned.