Maintenance/Materials Coordinator

Maintenance/Materials Coordinator Actively Hiring - Immediate OpeningsHours: full-time position.Competitive pay & benefits: paid overtime, health, dental, vision, paid time off, 401k with match...and more!Position SummaryThe Maintenance Planning & Inventory Coordinator is responsible for managing preventive maintenance (PM) systems, spare parts inventory, and maintenance planning activities to support production uptime and regulatory compliance. This role integrates inventory control, CMMS/IQMS asset management, and maintenance scheduling to ensure equipment readiness, accurate documentation, and efficient execution of maintenance operations in a regulated manufacturing environment.Key ResponsibilitiesMaintenance Planning & PM CoordinationCoordinate and manage preventive maintenance schedules, work orders, and documentation within IQMS/CMMS systemsCreate, update, and maintain PMs for all production and facility equipmentEnsure timely completion, tracking, and compliance of maintenance activities aligned with FDA, ISO 13485, and cGMP requirementsIdentify gaps in PM coverage and implement improvements based on equipment performance and failure trendsSupport audits by maintaining accurate, complete, and traceable maintenance recordsInventory & Spare Parts ManagementManage spare parts inventory across multiple storerooms, ensuring accuracy, traceability, and availabilityEstablish and maintain min/max levels aligned with production and maintenance requirementsReceive, verify, label, and store incoming parts with proper system entry and physical organizationPerform regular cycle counts, reconcile discrepancies, and maintain accurate inventory recordsImplement structured storage systems (A/B/C movers, barcoding, location mapping) for efficient retrievalCoordinate with procurement and vendors (including VMI programs) to ensure timely replenishmentSystem & Asset Management (IQMS / ERP)Maintain asset records, equipment additions/removals, and associated documentation in IQMSDevelop and manage UOMs, checklists, and maintenance documentation within system librariesIntegrate inventory, PMs, and work orders into a unified system-driven processGenerate reports for inventory levels, PM completion, and maintenance performanceWork Order & Documentation ControlEnsure all maintenance work orders are properly created, executed, and archived per SOP requirementsMaintain organized digital and physical records (e.g., G-Drive or equivalent) for compliance and audit readinessSupport continuous updates to SOPs, PMs, and maintenance proceduresCross-Functional CoordinationServe as a liaison between Maintenance, Engineering, Operations, Quality, and PurchasingEnsure spare parts availability aligns with scheduled PMs and production needsSupport CAPA, quality initiatives, and cleanroom projects as requiredAssist with training personnel on maintenance systems, inventory processes, and work order executionContinuous ImprovementDrive improvements in inventory accuracy, PM effectiveness, and maintenance workflowsIdentify opportunities to streamline processes through system integration and standardizationSupport development of training matrices and maintenance process documentationQualificationsHigh school diploma required; Associate's or technical degree preferred3 to 5+ years of experience in maintenance planning, inventory control, or manufacturing supportStrong organizational, analytical, and communication skillsExperience with CMMS/ERP systems (IQMS preferred)Understanding of injection molding, maintenance operations, and spare parts management preferredKnowledge of FDA, ISO 13485, and cGMP requirements preferredKey CompetenciesAttention to detail and system accuracyCross-functional communication and coordinationTime management and prioritizationProcess improvement mindsetInventory and maintenance systems expertiseEqual Opportunity EmployerThis employer is required to notify all applicants of their rights pursuant to federal employment laws.