Executive Assistant

Harmer has been engaged by our client in their search for an Executive Assistant. This is an exciting opportunity to join a growing, entrepreneurial company in the Energy Corridor and work closely with senior executive leadership as the organization continues to scale.We are looking for a polished, highly organized and proactive EA who thrives in a fast-paced environment, takes ownership, and stays one step ahead. This person will provide high-level executive support while also assisting with office operations, special projects and broader administrative initiatives.Why You Should ApplyHigh-visibility role working closely with senior executive leadershipJoin a growing organization within the energy sectorBroad exposure to executive support, office operations and special projectsOpportunity to improve processes, systems and workflows as the company growsCollaborative environment that values initiative, technology and new ideasKey ResponsibilitiesManage complex executive calendars, meetings and schedulingCoordinate domestic and international travel, including itineraries, flights, hotels, ground transportation and schedule changesManage expenses, receipts and related reportingPrepare meeting agendas, materials, presentations, logistics and follow-up itemsDraft and coordinate executive-level correspondence and communicationsTrack priorities, action items and deliverables to ensure follow-throughHandle confidential business and personnel information with discretionSupport office operations, vendors, visitors, supplies and workplace organizationCoordinate leadership meetings, company events and employee activitiesSupport special projects, research and cross-functional initiativesIdentify opportunities to leverage technology and improve administrative processes and workflowsQualifications5+ years of experience supporting senior executives, C-suite leaders or executive leadership teamsExperience managing complex calendars, meetings, domestic and international travel, expenses and confidential informationHighly organized with strong prioritization, attention to detail and the ability to manage competing prioritiesProactive, resourceful and able to anticipate needs and take ownershipStrong executive presence and professional written and verbal communication skillsAdaptable, composed and comfortable supporting direct, fast-moving executivesAdvanced Microsoft Office skills; experience with tools such as Copilot, OneNote and AI is a plusExperience supporting office operations, events or special projects is strongly preferredMust be comfortable working 100% on-site in the Energy Corridor / West Houston areaApply today or send your resume to Megan Pettey at megan.pettey@harmer.com for immediate consideration.