Office Assistant

Job Summary: We are seeking a highly organized and detail-oriented Office Assistant to join our construction team. The ideal candidate will support the day-to-day administrative operations of the office, including timekeeping, maintaining subcontractor agreements, tracking insurance certificates, and assisting with various administrative tasks related to construction projects. Key Responsibilities: Timekeeping & Payroll Support: Track employee work hours and submit timekeeping data for payroll processing. Ensure accurate record-keeping of hours worked. Address timecard discrepancies and resolve related issues with employees. Subcontractor & Vendor Management: Maintain up-to-date records of subcontractor agreements, contracts, and terms. Assist with onboarding new subcontractors by collecting necessary documentation. Ensure all subcontractor insurance certificates are current and meet company requirements. Insurance Compliance: Track and manage insurance certificates for all subcontractors and vendors. Follow up on expiring insurance certificates to ensure continuous coverage. Liaise with insurance providers to obtain and verify certificates when needed. Document Control & Filing: Organize and maintain both physical and digital filing systems for construction projects. Assist in document preparation, such as contracts, change orders, and RFIs. Ensure all project documentation is properly stored and easily accessible. Project Coordination & Administrative Support: Provide general administrative support to project managers, site supervisors, and the office staff. Assist with scheduling meetings, site visits, and inspections. Coordinate deliveries of materials to construction sites and track receipts. Help prepare reports and presentations for internal and external use. Communication & Customer Service: Serve as the first point of contact for office inquiries via phone or email. Communicate with subcontractors, vendors, and clients to facilitate smooth project operations. Support in resolving any administrative or logistical issues as they arise. Office Management: Maintain office supplies and order as necessary. Ensure the office environment is clean, organized, and functioning efficiently. Support the office manager with various tasks as needed. Qualifications: High school diploma or equivalent; additional qualifications in office administration or construction management are a plus. Proven experience as an office assistant or in a related administrative role (experience in construction is preferred).. Knowledge of basic accounting and payroll processes is a plus. Excellent organizational and multitasking abilities. Strong attention to detail and problem-solving skills. Effective communication and interpersonal skills. Ability to prioritize tasks and work independently. Work Environment: This role is primarily office-based with occasional visits to construction sites. Flexibility and adaptability to work in a dynamic construction environment are essential. Job Type: Full-time Pay: $18.00 - $20.00 per hour Expected hours: 32 – 40 per week Benefits: Flexible schedule Paid time off Professional development assistance Schedule: 8 hour shift Monday to Friday No weekends Language: Spanish (Preferred) Location: Park City, UT 84098 (Preferred) Ability to Commute: Park City, UT 84098 (Required) Work Location: In person