Housing Coordinator

TITLE: Housing Coordinator LOCATION: Kern County, CA SALARY: $2,280.95 Bi-weekly + Benefits TO APPLY: Submit an application online at www.kernha.org. Attach a resume and copies of pertinent trainings or certifications, if any. SUMMARY Under supervision of the Housing Administrator, coordinates and manages work under the jurisdiction of the Housing Management or Voucher Programs as assigned. Is responsible for compliance with the policies and procedures established by the Housing Authority for the assigned area. ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned. Coordinates and directs acceptance and processing of housing applications and selection of tenants for various housing programs. Coordinates and directs processing of housing participants for continued assistance. Works closely with Housing Managers, Housing Specialists, clerical and other staff in assigning vacancies, transferring and relocating residents. Ensures that the verification and qualification of applicants is complete and accurate. Works closely with Housing Managers, Applications and Section 8 office personnel in regard to prompt and efficient housing of applicants and handling of tenant transfers. Is responsible for maintaining the records of active and inactive applications and tenant files. Ensures achievement of program goals, including but not limited to unit turnaround, vacancy, utilization, rent collection, timely recertification and program/lease compliance. Prepares and submits necessary statistical reports and other data as required. Audits participant files for annual SEMAP and PHAS Certification. Maintains statistical data on applicant and tenant demographics. Ensures outstanding customer service to applicants, property owners, provider agencies and the public. Maintains good working relationships with the public, program participants and property owners on behalf of the Authority. Consults with the Housing Administrator concerning issues related to personnel, the public, owner and tenant relations and eligibility. May assist the Housing Managers, Housing Specialists and other staff in their assigned area with the screening, accepting and recording of applications, the verifying of income, assets, preferences and other eligibility criteria, maintaining of records Voucher participation issuance, calculating of gross family income, the issuance of Housing Choice Vouchers, the negotiating of contract rents, completion of housing quality standards inspections, preparation of Housing Assistance Payments Contracts, and other tasks as needed. May coordinate the performance of all housing quality standards inspections and reviews and/or completes all related paperwork. Maintains records of voucher issuance by bedroom size and monitors issuance to stay within budgetary and program guidelines. Assists in the preparation and tracking of departmental budget. SUPERVISORY RESPONSIBILITIES Direct supervision of Housing Managers, Housing Specialists, clerical personnel and Section 8 Inspectors in assigned area. Carries out supervisory responsibilities in accordance with the Housing Authority's policies and applicable laws. Responsibilities include training; assigning and directing work; appraising performance; addressing complaints and resolving problems. QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. EDUCATION and/or EXPERIENCE B.A. or B.S. degree from an accredited four-year college or university in Business or Public Administration and two years of progressively responsible experience in affordable housing or related field. Education beyond a high school diploma may be substituted year for year with responsible and related work experience. Must have demonstrated ability to make decisions; meet and deal effectively with people; understand and interpret policy and procedures; understand office practices; ability to maintain harmonious relationships with other employees, property owners, tenants and voucher holders. LANGUAGE SKILLS Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals in a computerized environment. Ability to effectively present information and respond to questions from groups of managers, clients and the general public. MATHEMATICAL SKILLS Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent. Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations. REASONING ABILITY Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form. CERTIFICATES, LICENSES, REGISTRATIONS Must possess a valid California Driver License and be insurable by the Housing Authority's insurance carrier. Possession of or have the ability to obtain within one year from the date of appointment Public Housing Manager Certification, Housing Choice Voucher Certification, Housing Quality Standards Inspections Certification, USDA Rural Development Certification, IRS and/or Section 42 Tax Credit Certification depending on the assignment. PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee must be able to communicate by telephone and in person with the public and fellow workers. The employee must be able to operate a motor vehicle and sufficient ability to move from one place to another for the purpose of performing home visits and home inspections. The employee must occasionally lift and/or move up to 35 pounds. WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is occasionally exposed to outside weather conditions. The noise level in the work environment is usually moderate. BENEFITS This is a regular position and, as such, the employee selected for it will be entitled to all benefits afforded regular employees of the Housing Authority – including medical, dental, vision, and life insurance; CalPERS retirement (employer match); sick leave; vacation, holiday pay, 9/80 Work Schedule, Education & Training Program, Subsidized Gym Memberships. SALARY PLAN Each class or position at the Housing Authority has a salary range with seven 5% annual increases based on performance. Newly hired employees start at the first step of the corresponding salary range. OTHER QUALIFICATIONS 1. Valid California driver license. Employee selected must be insurable by the agency insurance carrier. The Housing Authority will review driving records of candidates selected post offer. 2. Ability to communicate effectively orally and in writing in English is a requirement and may be subject to testing. 3. Applications will be screened for qualification fulfillment prior to interviewing. Please complete your application forms accurately, thoroughly and neatly. During the screening process, no assumptions will be made as to the quality, quantity or suitability of an applicant’s previous experience. References will be verified postinterview. 4. ADA/Testing Accommodations: If you have a disability that requires accommodation for the examination process, you are required to notify the Personnel Officer by the filing deadline. APPLICATION Candidates must be specific and complete in describing their qualifications for this position. Please attach resume and copies of any other certifications to your application. Based upon information presented on applications, a limited number of candidates with qualifications most applicable to this position will be scheduled for an interview appointment. Failure to state all pertinent qualifications may lead to elimination from competition. In the event that we determine there are an insufficient number of qualified candidates in the applicant pool, the Housing Authority reserves the right to defer interviews to another time. The Housing Authority of the County of Kern does not discriminate on the basis of handicap in admission or access to or treatment or employment in its federally assisted program activities. Applications will be accepted at the Housing Authority official website at: www.kernha.org Open Until Filled THE HOUSING AUTHORITY OF THE COUNTY OF KERN IS AN EQUAL OPPORTUNITY EMPLOYER Job Type: Full-time Pay: From $28.51 per hour Benefits: Dental insurance Health insurance Life insurance Paid time off Retirement plan Vision insurance Schedule: Monday to Friday Work Location: In person