Executive Assistant - VP

The Executive Assistant is responsible for providing administrative support to our Executive Leaders. To be successful in this role, you’ll need to be exceedingly well organized, handle a range of sophisticated assignments requiring the use of experience, innovation and judgment, while working closely with the executive and their sources!Responsibilities/Expectations:Provides administrative and clerical support for one or more persons, including work of a confidential natureResponds to inquiries from our internal and external business partnersAssists in the technical and functional services of the department by providing support on projects, invoice management, preparing documents for approval, preparing presentations, monitoring data, reportingMaintains cost center data and analysisAssists with preparation of budgets and forecastsSupervises work of personnel on assigned projectsMentors othersManages administrative support for a G&P legal team, handling routine and ad hoc requests with discretion and adaptabilityPrepares meeting logistics materials and coordinates the distribution of materials and reports; interfaces professionally with directors and C-suite leadershipOther duties as assignedEducation/Years of Experience:Required: High school diploma or GED; a minimum five (5) years’ experience supporting executive managementPreferred: Bachelor’s degreeOther Requirements:Strong verbal and written communication skillsDemonstrates excellent organizational/interpersonal skills and safety as the utmost priorityNeeds advanced knowledge of Microsoft Office Application and PC skills, including Microsoft TeamsExcellent time management skills, including the coordination of executive meetings, calendars and travelDemonstrates ability to handle confidential and sensitive informationPreferred: Beginner to Intermediate knowledge of SharePoint, Responsible for providing administrative support of a complex nature for a Vice President or Senior Vice President. Recognized leadership skills, performs extremely complex technical tasks and/or leads teams in complex or important projects. Leads development and implementation of technical standards and specifications. Assumes significant responsibility for interpretation of business aspects and overall project success. Is regularly called upon to make unreviewed decisions. Serves as an advisor or mentor.