Executive Assistant

DescriptionJob Description:The Executive Assistant provides high-level administrative and operational support to senior leadership. This role requires exceptional organization, discretion, professionalism, and the ability to manage competing priorities in a fast-paced environment. The Executive Assistant serves as a trusted partner to executives and represents their office with diplomacy and integrity.ResponsibilitiesManage complex and high-volume calendars, including scheduling, rescheduling, and resolving conflictsServe as a primary point of contact for internal and external stakeholders on behalf of executive leadershipCoordinate and support in-person, virtual, and hybrid meetings, including agendas, materials, logistics, and follow-upsArrange domestic and international travel, including itineraries, accommodations, transportation, and related documentationPrepare briefing materials, presentations, reports, and meeting notesHandle sensitive information with the highest level of confidentiality and discretionProcess expense reports and reconcile corporate credit cardsScreen and prioritize emails, calls, and requests; ensure timely responses and follow-throughSupport cross-functional communication and coordination across teams and departmentsAssist with special projects and additional administrative duties as assignedRequired Qualifications3+ years of experience supporting senior executives or leadership teamsStrong organizational and time-management skills with excellent attention to detailAbility to work independently and proactively anticipate executive needsExcellent written and verbal communication skillsHigh level of professionalism, discretion, and judgmentProficiency in Microsoft Office (Outlook, Word, PowerPoint, Excel) and virtual meeting toolsAbility to adapt quickly in a dynamic, fast-changing environmentExperience supporting C-suite or executive leadershipExperience coordinating across multiple locations or time zonesAbout the Organization Eccalon provides global solutions to the most challenging technological issues of the 21st-century, and our evolving portfolio spans five major markets: Machine Learning, Cybersecurity, Aerospace & Defense, Material Sciences, Advance Manufacturing, Sports Science, Biotechnology, and Health & Life Sciences.Why Join Us?Eccalon's Executives foster a supportive work environment allowing our teams to thrive, and have a fierce dedication to innovation, security, and people. Our culture is built on inclusion, teamwork, trust, and we are committed to offering career advancement opportunities to all employees. Encouraging a healthy and balanced life, we offer an extensive benefits package to support the wellness of our employees and their families. You will be joining a team of innovators, working with cutting edge technologies, supporting mission critical projects, and making an impact.Apply today to advance your career!EOE Statement Eccalon provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.EEO is the law.