Document/Records Clerk

Job TitlePay Range: $28.95hr - $37.57hrRequirement/Must Have:2+ years of administrative, records management, or document control experience.Experience working with electronic document management systems (EDMS) (Laserfiche preferred).Strong proficiency in Microsoft Excel and Microsoft Office.Exceptional attention to detail and accuracy.Ability to review large volumes of documents systematically and consistently.Strong organizational and time-management skills.Effective written and verbal communication skills.Ability to work independently with minimal oversight.Responsibilities:Retrieve and track assigned archival boxes using a shared tracking system.Perform inventory and categorization of physical project records.Will require lifting of archive boxes up to 50lb.Verify that all documents exist in the agencys EDMS or associated digital storage (hard drives/CDs).Conduct page-by-page quality reviews to ensure completeness of records.Ensure legibility and proper orientation.Identify gaps, missing records, or quality issues in digital files.Scan physical documents or pages that are missing from the EDMS.Upload and correctly index documents into Laserfiche.Maintain accurate tracking of work status, issues, and resolutions in Excel.Coordinate retrieval of supplemental digital records (e.g., external hard drives) when needed.Prepare boxes for final disposition (retention or shredding) once review is complete.Communicate progress and completion status to project lead.Perform other administrative and project-related tasks as assigned by supervisor.Review and organize digital project files in SharePoint and network folders.Clean up and standardize folder structures for consistency and ease of access.Create and maintain centralized folders for key deliverables, including As-Builts.Locate and consolidate project records stored across multiple platform locations.Apply consistent file naming and organization standards.Coordinate with project teams to locate missing or incomplete records.Complete verification of assigned archival boxes.Ensure all records are digitized, accurate and complete, and properly stored in EDMS or hard drive.Maintain a fully updated tracking log documenting progress and issue resolution.Prepare materials for final disposition in accordance with retention procedures.Support implementation of a centralized As-Built document library, ensuring records are complete, organized, and easily accessible.Nice to Have:Experience with Laserfiche, agencys electronic document management system.Background in engineering, construction, or project-based document environments.Familiarity with archive management or records audits.