Administrative Assistant

About the Job: Are you passionate about helping clients discover their own sense of recovery? Have you been looking for an opportunity to create an impact? At Epiphany Wellness, our mission is true transformation by leading the way we reinvent & treat addiction. Our company is dedicated to providing the highest level of care using known and proven methods for our client's success. We strive to meet our main goal to help everyone live a happy and healthy life without substance abuse issues, addiction, or mental health concerns. We are looking for an Administrative Assistant who will work closely with clients to determine their rehabilitation needs and to provide individualized treatment by providing structured as well as holistic healing. Supports clients with foundational well-being that develops the skills needed to overcome, heal & grow to sustain long-term sobriety. The Administrative Assistant will be responsible for receptionist and front desk duties as well as Clinical and Medical scheduling, coordination of client events, and tracking of client monthly services. What will your day look like? You will: Warmly greet visitors to our facility; answer and direct phone calls promptly, fielding solicitors/cold sales calls; and maintain office efficiency arranging necessary repairs. Perform a variety of administrative duties, such as generating and distributing memos, letters, spreadsheets, forms, and faxes; and sorting and distributing incoming mail Prepare coffee & snacks for client sessions daily Planning and preparing client events for holidays and others as assigned. Creating a weekly schedule to cover all Clinical, Medical, UA, and Group Sessions. Acting as liaison for outside vendors entering the building Coordinate lunch order for intake clients, staff trainings, other as directed by management. Coordinate with Facilities for supply ordering for Clinical Building Office extension list maintenance and providing updates to staff. Other related tasks as assigned by supervisor. What you will need for this position: High school Diploma; Required Bachelor’s degree; Preferred 2-3 years experience as Medical Receptionist, Office Manager or Executive Assistant, or related field Who we are: Epiphany Wellness is a state-of-the-art alcohol & drug addiction rehab center located in New Jersey, Tennessee, and now Massachusetts. Our expert, evidence-based program offers PHP, IOP, and OP treatment for substance abuse disorder. Our program is personalized based upon the needs of each individual, and our clinical team creates custom tailored recovery plans for each patient. Start your journey to lasting recovery today! Here at Epiphany Wellness, we foster an environment that encourages our team members to grow and develop their careers organically. What we offer: Competitive Salary Flexible Schedule Comprehensive benefits package includes medical, dental, and vision Tuition Reimbursement Vacation and Sick benefits Paid Holidays A company culture of promotions from within, with a start-up atmosphere allowing for varied and rapid career development. Epiphany Wellness is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws. This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, recall, leave of absence, compensation, benefits, training, and apprenticeship. Epiphany Wellness makes hiring decisions based solely on qualifications, merit, and business needs at the time. Job Type: Full-time Pay: $18.00 - $20.00 per hour Benefits: Dental insurance Health insurance Paid time off Vision insurance Schedule: 8 hour shift Monday to Friday Weekends as needed Education: High school or equivalent (Preferred) Experience: Medical Office: 1 year (Preferred) Administrative Assistant: 1 year (Preferred) Substance Abuse & Recovery: 1 year (Preferred) Ability to Relocate: Southborough, MA: Relocate before starting work (Preferred) Work Location: In person