Secretary to School Principal

Secretary To School PrincipalThis is a competitive Civil Service position; the individual must have passed the Civil Service exam for Secretary to School Principal and be reachable and/or currently be in this title. Salary Range: $48,000 - 52,500/year. Under general supervision, an incumbent of this position performs executive secretarial services for an elementary, middle school, junior high or high school principal, relieving the principal of administrative details. This position differs from the "Secretary to School Principal (Stenographer)" in that the stenographic skill is not required. The position requires a full range of skills in the operation of a computer to maximize equipment capability in compiling and producing correspondence, records, reports, files, etc. The position also requires the frequent use of independent judgement in the application of prescribed methods and procedures where policies have already been established. There is a considerable amount of contact with the public and/or fellow employees. Supervision may be exercised over the work of lower level clerical workers. Does related work as required.Examples of work: (Illustrative Only)Performs executive secretarial functions for school principalRelieves school principals of details which do not require their personal attention by the use of discretion, tact and thorough knowledge of district/office policies and proceduresUses a variety of automated systems equipment to produce such materials as correspondence, reports, contracts, specifications and/or other dataUses computer applications such as spreadsheets, word processing, calendar, e-mail and database software in performing work assignmentsMaintains calendar of appointments for the Principal, ensuring the Principal is apprised of all appointments and changes as well as matters requiring immediate attentionTakes notes of minutes of meetings or hearings and prepares them to be in final document formatAnswers telephone and responds to requested information and/or refers inquiries to the appropriate partyArranges appointments and meetings and prepares materials for themCompiles a variety of data to be used as a basis for reports and prepares reports or statementsMaintains files for the Principal, ensuring that material is properly marked and accessible for immediate use by the PrincipalPerforms responsible clerical work in the maintenance of complex and confidential records and files, both manually and by use of computersOpens, sorts, and screens incoming mail and answers routine correspondence; routes remainder to the appropriate partyMay assign and check the work of other clerical employeesUses other software applications such as spreadsheets, calendar, e-mail and database software in performing work assignmentsRequired knowledge, skills, abilities, attributes:Thorough knowledge of the responsibilities of an executive secretaryGood knowledge of business English, spelling and arithmeticGood knowledge of the capabilities of computer systems equipment to produce various formats/documents such as correspondence, reports, tables, charts and file storage/retrievalAbility to manipulate a standard alphanumeric keyboard at a rate of not less than 35 words per minuteAbility to effectively use computer applications such as spreadsheets, word processing, calendar, e-mail and database softwareAbility to understand and carry out complex oral and written directionsAbility to compose and edit routine letters and memorandaAbility to handle administrative details independentlyAbility to deal effectively with othersAbility to read, write, understand and communicate in English sufficiently to perform the essential functions of the positionAbility to compile data and prepare reportsAbility to develop and maintain good working relationships with othersClerical aptitude; accuracy; resourcefulness; initiative; physical condition commensurate with the duties of the positionMinimum qualifications: Graduation from high school or possession of a high school equivalency diploma and either (a) five (5) years of secretarial experience in support of higher level administrator(s), or a department or unit head, three (3) years of which must have involved the use of computer applications to maintain records and produce correspondence; or (b) graduation from a post high school secretarial or business school with a degree or certificate* in secretarial sciences, office technology or closely related field and three (3) years of the specialized experience using computer applications as described in (a). Satisfactory completion of 30 college credits** may be substituted on a year for year basis for up to four (4) years of the secretarial experience described above. Candidates must have at least one (1) year of the specialized experience using computer applications described in (a). *NOTE 1: A certificate program is defined as the successful completion of a minimum of 6-8 courses of study and results in the issuance of a certificate. **SPECIAL NOTE: Education beyond the secondary level must be from an institution recognized or accredited by the Board of Regents of the New York State Department of Education as a post-secondary, degree-granting institution.Special requirement for appointment in school districts: In accordance with the Safe Schools Against Violence in Education (SAVE) legislation, candidates for appointment in school districts must obtain clearance for employment from the State Education Department prior to employment based upon a fingerprint and criminal history background check.Croton-Harmon School District embraces diversity in our workplace and in our schools. We are committed to building a team that represents a variety of backgrounds, perspectives, and skills. The more inclusive we are, the better we will be.