Human Resources Coordinator

Job Title: Human Resources Coordinator / GeneralistDepartment: Human ResourcesReports To: Owner / HR ManagerEmployment Type: Full-TimeSchedule: Monday through FridayWork Location: Primarily in-officePay Frequency: WeeklyCompensation & BenefitsCompensation:Starting salary from $40,000 per year, based on experience, skills, and qualificationsBenefits Package:Paid Time Off (PTO)Paid HolidaysMedical, dental, and vision insurance available after 90 days of employmentPremium paid life insurance available after 90 days of employment401(k) retirement plan with eligibility to begin contributions after 6 months of employmentPosition SummaryWe are seeking a dependable and adaptable Human Resources professional to support a variety of HR functions in a small business environment. This role supports employees across multiple states and is responsible for payroll administration, benefits management, recruiting and hiring, and employment compliance. The position is primarily based in the office.Due to the size of our organization, this role may also assist with general administrative or operational tasks outside of traditional human resources responsibilities as needed. This position requires regular phone, email, and computer use.Key ResponsibilitiesPayroll Management (Multi-State)Assist with processing accurate and timely weekly multi-state payrollMaintain employee timekeeping records, deductions, and payroll documentation across multiple jurisdictionsSupport compliance with federal, state, and local wage and hour lawsAssist with resolving payroll discrepancies and employee payroll inquiriesBenefits ManagementAssist with administration of employee benefit programs across multiple states, including medical, dental, vision, life insurance, PTO, and retirement plansSupport employee benefit enrollment, changes, and ongoing inquiriesCoordinate open enrollment activities and benefits communicationsMaintain accurate benefits records and assist with benefits-related complianceRecruiting & Hiring (Multi-State)Support full-cycle recruitment for positions in multiple statesPost job openings, review resumes, and coordinate interviewsAssist with offer letters, background checks, and state-specific new hire documentationCoordinate onboarding and orientation, including remote employeesMaintain applicant tracking and hiring recordsCompliance & HR AdministrationAssist with compliance with federal, state, and local employment laws across multiple statesSupport state-specific requirements such as new hire reporting, postings, wage notices, and leave lawsMaintain accurate and confidential employee files in accordance with record retention requirementsAssist with HR audits, reporting, and policy administrationSupport employee relations matters as directedAdministrative & Office ResponsibilitiesAnswer incoming phone calls and direct inquiries appropriatelyDraft, send, and respond to professional emails and correspondenceUse computers daily to perform job duties, including Microsoft Office products (Word, Excel, Outlook, Teams)Work comfortably across multiple computer screens and systems simultaneouslyMaintain organized digital and physical filesAdditional ResponsibilitiesProvide administrative and operational support as neededAssist with cross-departmental projectsPerform other duties, including tasks unrelated to human resources, to support overall business operationsQualificationsRequired:Associate's or Bachelor's degree in Human Resources, Business Administration, or a related field (or equivalent experience)1-3+ years of HR, payroll, benefits, or administrative experienceBasic understanding of multi-state payroll and employment complianceProficiency with computers, email, and Microsoft Office productsAbility to work across multiple software systems and computer screensAbility to work primarily in an office environment with flexibility to work remotely when requiredStrong organizational skills and attention to detailAbility to handle confidential information with professionalismPreferred:Experience supporting a multi-state workforceFamiliarity with HRIS, payroll systems, and applicant tracking systemsHR certification or coursework (e.g., SHRM, PHR)Skills & CompetenciesClear and professional communication skills (phone, email, and written)Ability to multitask and manage competing prioritiesAdaptable, dependable, and team-orientedStrong problem-solving skillsComfortable learning and using new technology and systems