Executive Assistant

Job Overview We are seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative support to our executive team. The ideal candidate will possess excellent communication skills, strong organizational abilities, and proficiency with various office management tools. This role offers an exciting opportunity to be an integral part of a dynamic organization, managing a wide range of administrative tasks to ensure smooth daily operations and effective project coordination. Duties Administrative Support: Provide support to the general manager and employees, assisting in daily office needs and managing the company’s general administrative activities. Communication Management: Answer phone calls, greet visitors, and distribute mail, ensuring effective communication within the office. Basic Accounting: Assist in preparing account receivables and payables. Document Preparation: Prepare and edit correspondence, reports, purchase orders and presentations, maintaining appropriate filing systems. Office Management: Manage office supplies and order new supplies as necessary, ensuring the office runs smoothly Requirements Proven experience in an executive administrative or office management role with strong organizational skills. Proficiency in Microsoft Office (Word, Excel, PowerPoint) Experience with event planning, project coordination, bookkeeping (QuickBooks), data entry, and transcription is highly desirable. Excellent typing skills with high accuracy; strong proofreading abilities. Exceptional phone etiquette and customer service skills across multi-line phone systems. Strong computer literacy with the ability to adapt to new software tools quickly. Demonstrated ability to handle confidential information discreetly and professionally. Prior experience in clerical work or front desk responsibilities is preferred. Ability to multitask efficiently in a fast-paced environment while maintaining attention to detail. This position is ideal for a motivated individual seeking a challenging yet rewarding role supporting executive leadership through effective administrative management. Job Type: Full-time Pay: $18.00 per hour Expected hours: 40 per week Work Location: In person