Office Coordinator I

Job TitleOffice Coordinator IPosition Number998955DepartmentHuman ResourcesSalary$28,392 - $30,488RemoteNoJob Summary/DescriptionJoin the Office of Human Resources at Angelo State University as a key support professional ensuring smooth, efficient daily operations. The Office Coordinator I provides essential administrative support by managing daily office activities, including calendar coordination, purchasing, budget tracking, bookkeeping, and processing personnel and payroll transactions. The role may also perform specialized tasks unique to HR that fall within the position’s responsibilities and skill set.Typical Duties/Job Duties2. Clerical Duties3. Office Oversight4. Specialist Support5. HR Director Support Customer SupportOversees the HR reception area; provides information, answers phones, routes calls, takes messages, and schedules appointments for HR staff.Communicates effectively with faculty, staff, students, visitors, and others while performing work or coordinating tasks.Maintains a working knowledge of HR functions and initiatives to ensure efficient and helpful customer interactions.Establishes office and records‑maintenance procedures; develops office procedure manuals; prepares or oversees the preparation of university forms, informational materials, and documents; reviews reports and other materials for accuracy and completeness.Composes correspondence based on subject‑matter knowledge or instructions; takes and prepares meeting minutes as requested.Opens and distributes mail, attaching related materials as appropriate.Creates and maintains databases; oversees the maintenance of employee records; maintains mailing lists and inventories.Reviews and monitors temporary employment tracking points and limitations, communicating potential issues to the HR Director.Ensures appropriate office coverage to maintain high‑quality customer service for the campus community and external visitors.Maintains awareness of peak work periods, projects, and support needs for HR Specialists.Provides clerical support as needed to ensure the success of HR Specialist initiatives.Assists with scheduling meetings with employees and groups by managing the HR Director’s calendar and coordinating directly as needed.Identifies and communicates opportunities to enhance the customer experience through streamlined HR processes and improved interactions.Supports travel arrangements and travel‑reimbursement reconciliation processes.Performs other duties as assigned.Knowledge OfKnowledge, Skills and Abilities:General office procedures and practicesSpelling, grammar, and punctuationAcademic and higher‑education terminology and processesWord processing, database, and spreadsheet applications and softwarePayroll and human resources processesAbility to:Organize and complete tasks accurately and in a timely mannerPerform work requiring precision and attention to detailOperate a variety of office equipmentSkilled in:Office and budget managementOperation of personal computer keyboards and computer terminalsOral and written communicationInterpersonal relationsMinimum QualificationsEducationHigh school diploma or GED certificate.ExperienceOne year of experience as an executive, administrative, or departmental secretary, or comparable administrative support experience.Equivalent CombinationA combination of education and experience that provides the knowledge, skills, and abilities necessary to successfully perform the duties of the position may be considered.EEO StatementAll qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, genetic information, or status as a protected veteran.In compliance with the Americans with Disabilities Act (ADA), Angelo State University is committed to providing reasonable accommodations to ensure equal access to employment opportunities for qualified individuals with disabilities. We are committed to ensuring that a qualified individual with a disability has the same rights and privileges in employment as non-disabled employees. If an accommodation is requested for the job application process, please contact our office at (325) 942-2168 or email us at hr@angelo.edu.Posting NumberS1095POpen Date03/13/2026Open Until FilledYes