AI Program Coordinator

Overview In this role you will support AI initiatives in Chantilly, VA by coordinating delivery, schedules, and documentation across cross-functional teams. You will monitor KPIs, assist with governance, and help operationalize AI models and pilots. You partner with program managers, engineering, product owners, and stakeholders to drive timely, compliant outcomes. This is an opportunity to shape AI program execution within a technology services environment and contribute to scalable, impact-driven projects. ResponsibilitiesCoordinate day-to-day activities for multiple AI projects, maintaining plans and milestone trackingFacilitate cross-functional meetings, prepare agendas, capture notes, and track items to closureMaintain centralized program documentation (roadmaps, requirements, runbooks, model inventories, data lineage, risk registers)Support intake and prioritization of AI requests, assist with scoping, route work to engineering/data science teamsMonitor KPIs and SLAs, create status reports and dashboards for stakeholdersAssist with compliance and governance tasks (audits, approvals, data privacy/security)Coordinate pilot and production deployments, manage release checklists, liaise with DevOps/ML OpsTrack budgets and procurement for AI tools, cloud spend, and consultantsIdentify process improvements and operationalize best practices (runbooks, handoffs, postmortems)Support stakeholder communication with executive summaries and meeting materials Key requirements3 years’ experience in program/project coordination or program management in tech, data, or AI-related environmentsFamiliarity with AI/ML terminology, development lifecycle, and basic model governance conceptsStrong organizational skills with experience using project management tools (Jira, Asana, MS Project, or equivalent)Proficiency with Excel/Google Sheets and presentation tools (PowerPoint/Google Slides); experience building simple dashboards (Power BI, Tableau, or Looker) a plusExcellent written and verbal communication; proven ability to synthesize technical details for non-technical stakeholdersStrong written and verbal communicationStakeholder managementCross-functional collaborationJiraAsanaMS Project