Administrative Assistant

Job OverviewWe are seeking a highly organized and detail-oriented Administrative Assistant to support our office operations. The ideal candidate will possess strong computer skills, excellent communication abilities, and experience in office management. This role involves managing daily administrative tasks, providing exceptional customer service, and ensuring smooth office workflows. Bilingual skills in English and Spanish are required, as the position may require assisting diverse clients and staff. The successful candidate will play a vital role in maintaining an efficient and professional office environment.DutiesManage front desk operations, including greeting visitors and answering multi-line phone systems with professionalism and courtesyPerform data entry, filing, and document proofreading to ensure accuracy and organizationUtilize Microsoft Office Suite and other office management software for various administrative tasksSchedule appointmentsHandle bookkeeping tasks using QuickBooks or similar accounting softwareSupport customer service efforts by addressing inquiries promptly and professionallyProvide clerical support including typing, document preparation, and record keepingMaintain excellent phone etiquette when communicating with clients, vendors, and team membersSupport personal assistant tasks as needed to facilitate executive or team member needsQualificationsProven experience in office administration, clerical work, or related rolesStrong computer literacy with proficiency in Microsoft Office (Word, Excel) and data entry skillsFamiliarity with QuickBooks, bookkeeping, and office management software preferredExcellent organizational skills with the ability to multitask effectively in a fast-paced environmentExceptional communication skills both written and verbal; bilingual abilities in English and Spanish are requiredDemonstrated customer service experience with professional phone etiquetteAbility to manage time efficiently and prioritize tasks effectivelyPrevious experience with auto insurance claim creation and management is desirable but not requiredRequirementsWilling to work Monday-Friday 8am-5pm. Saturday's may be needed from 9am-1pmValid driver's license and work authorization documentation to work in the USAt least 3 years of valid administrative assistant work experienceCandidates must have a strong track record of consistent, reliable attendance and punctualityThis position offers an opportunity to be an integral part of a dynamic team dedicated to providing outstanding administrative support.