Special Event Coordinator

Posting DetailsI. DEPARTMENT INFORMATIONJob Description Summary:This Special Event Coordinator administrative position provides event support for Collaboratory events between June and October 2026. The role requires long, on-site days during event dates, with limited hours before and after each convening to assist with planning, preparation, and wrap‑up logistics.Duties include:Organize supplies and materials in advance of each convening.Transport supplies between the Collaboratory office and convening locations.Set up of event space (e.g., tables, decor, catering, snacks, etc.).Provide on-site logistical support, including supply runs, printing, room resets, clean-up, and basic tech support.Support post-event breakdown and return supplies to the Collaboratory office.Perform other duties as assigned in support of the events.Requirements Ability to lift at least 25 lbs.Must be available during business hours on one day during the week of:June 15-18, 2026July 20-23, 2026October 5-8, 2026Must be on-site, and fully available between 7 AM – 9 PM (exact hours to be determined) on:June 22-25, 2026July 27-29, 2026October 13, 2026Additional events may be scheduled during this period. Dates and hours may be expanded upon mutual agreement.Minimum Qualifications:Qualified candidates will hold a Bachelor’s degree in an appropriate area of specialization. Degree must be conferred by the start date of the position. Degree requirements may be substituted with an equivalent combination of education, training and experience.Additional Required Licenses/Certifications/Posting Specific Minimum Qualifications:Preferred Qualifications:II. POSITION INFORMATIONCampus Location: Foggy Bottom, Washington, D.C.College/School/Department: Graduate School of Education & Human Development (GSEHD)FamilySub-FamilyStreamLevelFull-Time/Part-Time:Hours Per Week: 30 (varies as needed)Hiring Range $25.00Work Schedule: The role requires long, on-site days during event dates, with limited hours before and after each convening.Position Designation:Employee Onsite Status On-campus (in person)Required Background Check: Criminal History Screening, Education/Degree/Certifications Verification, Social Security Number Trace, and Sex Offender Registry SearchSpecial Instructions to Applicants:Position Type:Posting Number: T001138Job Open Date: 04/13/2026Job Close Date:Open Until Filled: YesApplicant Review Will Commence On:Background Screening Successful Completion of a Background Screening will be required as a condition of hire.EEO Statement:The university is an Equal Employment Opportunity employer that does not unlawfully discriminate in any of its programs or activities on the basis of race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity or expression, or on any other basis prohibited by applicable law.