Program Support Coordinator

Bristol Bay Services (BBS) LLC is currently seeking a Program Support Coordinator for our San Antonio, TX office. The new Program Support Coordinator positions are created for the benefit of all Program Managers, Directors, General Managers, and Vice Presidents. The goal is to create a single point of contact for all program operations support to include invoice processing, expense reports, HR Assistance, financial analysis, contract collaboration, and administrative help. Invoice Processing Setup all Vendors, including renewal of forms for annual requirements. Review all invoices (subcontractors, consultants, and vendors) for accuracy. Code all invoices to appropriate projects. Save and record all invoices in the PC Log and secure approvals Submit invoices for Processing to BBSS. Reconcile invoices with the check register to ensure timely payment. Record all AR invoices in the AR Log Ensure all monthly bills are paid via invoice or corporate card. Expense Reports Set Up employees with an expense seat in CostPoint when needed Ensure necessary charge codes are loaded and available in CostPoint for employee use Provide Expense report training and support to all employees as needed. Make certain Expense Authorizations are created and submitted prior to travel. If needed, support the employee thru the process. Review all Expense reports for accuracy. Correspond with employees and managers for corrections. Track and maintain the outstanding report for all corporate cards. Track and ensure all outstanding expense reports are submitted in a timely manner. Correspond daily with managers and employees regarding expenses and reports. HR Assistance Provide answers for all HR inquiries via email and phone. Employee Support for password resets for CostPoint and Dayforce Track all timesheets for submittal and approval. Create Offer Letters (e-offers) when requested and track until submitted to BBSS HR Create PCS Forms (e-PCS) and track until signed and submitted to BBSS HR Out-process departing employees, ensuring all necessary departments are notified (Security, IT), and receipt of all company equipment and badges. Financial Analysis Assist in Annual Budget development and formulation determining the Company Wrap Rate Maintain a Monthly Budget for revenue and profit projection and management. Analyze Monthly Financial Statements for accuracy and maximizing profitability. Prepare Revenue and Profitability reports for Monthly Updates to President/CEO Monitor General Ledger Accounts for accuracy. Cost Accruals Contract Collaboration Assist in updating Spend Plans Monthly Assist in Cost Proposal Preparation Provide necessary charge codes to payroll to be added to employee timesheets. Contract Close-Out Administrative Duties