Payroll Coordinator

OverviewThe Payroll Manager oversees all payroll operations to ensure employees are paid accurately, on time, and in compliance with federal, state, and local regulations. This role manages payroll systems, leads payroll staff, partners closely with HR and Finance, and drives continuous improvement in payroll processes. Reports to the VP of Human Capital.This position is onsiteKey ResponsibilitiesPayroll OperationsManage end‑to‑end payroll processing for all employees, including regular, supplemental, and off‑cycle payrolls.Ensure accuracy of wages, deductions, garnishments, bonuses, and commissions.Maintain payroll records and ensure compliance with all applicable laws and company policies.Review and approve payroll reports, reconciliations, and journal entries.Compliance & ReportingStay current on payroll laws, tax regulations, and reporting requirements.Oversee timely submission of payroll taxes and filings.Prepare and review year‑end documents such as W‑2s and 1099s.Respond to audits and inquiries from internal teams or external agencies.Systems & Process ImprovementManage payroll systems, including configuration, upgrades, and integrations with HRIS and timekeeping platforms.Identify opportunities to streamline workflows and improve accuracy and efficiency.Develop and maintain payroll policies, procedures, and documentation in conjunction with HR and Accounting.Leadership & CollaborationCollaborate with Finance on budgeting, forecasting, and reconciliation activities.Provide exceptional customer service to employees regarding payroll questions.Train new managers on payroll processes and practices.QualificationsRequiredBachelor’s degree in Accounting, Finance, Business Administration, or related field (or equivalent experience).5+ years of payroll experience, including multi‑state payroll, to include 2 years of managing payroll function.Strong knowledge of payroll regulations, tax laws, and compliance requirements.Proven experience with payroll systems (e.g., Paycor, ADP, Paylocity, Workday, UKG).Excellent analytical, organizational, and problem‑solving skills.High level of accuracy and attention to detail.PreferredCPP (Certified Payroll Professional) or FPC certification.Experience with PaycorExperience with SmartsheetFamiliarity with benefits administration and HRIS integrations.Core CompetenciesEthical practices, integrity and confidentialityLeadership and team developmentProcess improvement mindsetStrong communication and interpersonal skillsAbility to work under tight deadlinesCustomer‑service orientationPhysical Requirements:Ability to remain seated at a workstation for extended periods while reviewing data and processing payroll.Consistent use of hands and fingers for typing, data entry, and computer-based tasks.Visual acuity to read spreadsheets, reports, and digital information on screens.Occasional standing, walking, or lifting of light office materials (typically up to 10–15 lbs).Clear verbal communication for meetings, employee inquiries, and cross‑department collaboration.Capacity to work in a standard office environment with typical noise levels and ergonomic conditions.Benefits Offered:Paid HolidaysTwo medical plansTwo dental plansVision$15K Employer paid Life and AD&D Voluntary Insurance plans401(k) PlanShort Term DisabilityLong Term DisabilityHospital IndemnityCancer planAccidentPTOEmployee Assistance ProgramSign on BonusEmployee Referral BonusEEOC Policy Statement - Guardian Fleet Services is an Equal Opportunity Employer and prohibits discrimination or harassment of any kind. All employment decisions are based on business needs, job requirements, and individual qualifications.