Accounts Payable Supervisor (Santa Ana)

DescriptionPosition SummaryThe Accounts Payable Supervisor is responsible for leading the day-to-day AP function in a fast-paced food manufacturing environment. This role ensures accurate and timely processing of invoices, vendor payments, and expense reporting while maintaining strong internal controls and compliance with company policies and regulatory requirements.Key ResponsibilitiesOversee the full-cycle AP process: invoice intake, 3-way matching, coding, approvals, and payment processingEnsure timely and accurate processing of high-volume invoicesManage weekly check runs, ACH, and wire paymentsMonitor AP aging and resolve outstanding itemsMaintain strong vendor relationships and respond to inquiries promptlyResolve invoice discrepancies in partnership with Purchasing and ReceivingEnsure accurate vendor setup and compliance (W-9 collection, 1099 reporting)Supervise, train, and develop AP team membersAllocate workload, monitor performance, and drive accountabilityEstablish and document standard operating procedures (SOPs)Ensure adherence to internal controls and approval workflowsSupport audit readiness (internal/external audits)Maintain compliance with company policies and financial regulationsStrengthen processes to mitigate risk and prevent fraudIdentify and implement process improvements and automation opportunitiesDrive efficiencies in invoice processing and payment cyclesSupport ERP system enhancements or implementationsPartner with Procurement, Warehouse, and Operations teams to resolve receiving and invoice discrepanciesCollaborate with Finance leadership on month-end close activities (accruals, reconciliations)QualificationsEducation & ExperienceBachelor's degree in Accounting, Finance, or related field preferred5+ years of Accounts Payable experience, preferably in manufacturing or food production2+ years of supervisory or leadership experienceSkills & CompetenciesStrong knowledge of full-cycle AP and 3-way matching (PO, receipt, invoice)Experience with ERP systems (e.g., SAP, Oracle, NetSuite)Understanding of GAAP and internal controlsHigh attention to detail and accuracy in high-volume environmentsStrong communication, problem-solving, and organizational skillsBenefitsMedical, Dental, Vision, 401k.