Technical Officer

Previous NextTechnical OfficerTechnical OfficerFull-timeAEST (Australian Eastern Standard Time)This role is responsible for the coordination and reporting of technical project deliverables (drawings/documents) including monitoring of timeframes, budgets, and quality output. Additional responsibilities include project compliance (i.e. legislation/client policies etc.), creation of technical documentation, and providing direction/oversight to document control and projects administration staff.Key Duties / AccountabilitiesTechnical OfficerProject Acknowledgement email to client (upon project award).Oversee job set up and costings requirements in relevant job management system.Assist with planning and scheduling project works.Liaise with Engineering Team to obtain status updates / progress on the completion of technical deliverables (drawings and documentation)Reporting on progress of technical deliverables to projects and engineering managers.Assist Projects and Engineering Managers to coordinate resources to ensure objectives are met.Monitoring and reporting on project’s team progress and efficiencies.Importing and review of labour (office hours) allocation from timesheets and comparison with project budgets for office and site-based services.Procurement and cost monitoring.Oversee invoicing activities including set-up of initial project billing schedules, milestone invoices, invoice readiness, review/creation of invoices (and supporting evidence) prior to client submission.Ensure compliance with legislative obligations where necessary.Manage Microsoft Teams including updates and creation / archiving of channels, tasks, registers, file sharing (document control channel) etc.Assist with the development / updating of project-specific reports and formal correspondence (i.e. letters / variations etc.).Creation of project documentation.Creation and oversight of document control activities including SDR requirements.Review contractual obligations and draft relevant sub-contractor agreement/s where required.Monitor and oversee procurement activities.Monitoring of WIP allocation as needed.Continue to update existing and implement new processes and procedures as required.Senior AdministrationProvide direction and instruction to project administration and document control personnel as required.Coordinate workload and allocate activities as required.Provide training for staff and monitor progress.Skills RequiredExperience in project workLeadership skills and experienceStrong interpersonal and communication skillsStrategic thinkingStrong problem-solving skillsProficient user of Microsoft Excel, Word, PowerPoint, and OutlookAbility to deal with pressure in a dynamic environmentStrong organisational and time management skills with the ability to manage multiple priorities.Display a high-quality of personal appearance and conduct.Highly organised and strong attention to detail.Ability to communicate effectively with a variety of people.Ability to work independently as well as part of a team.Self-motivated and capable of communicating effectively with customers, suppliers, and staff.Particular focus on quality standards for internal and external deliverables.Always observe strict confidentiality, promoting the brand internally and externally by upholding all organisational valuesVAT2023-05-23T12:45:57+10:00Share This Story, Choose Your Platform!FacebookXRedditLinkedInTumblrPinterestVkEmail