Construction Project Coordinator

Qualifications And Skill Sets Required Graduated from a bachelor's degree or equivalent program at an accredited university in construction management One year of experience in ground up commercial construction is required Detail oriented and ability to follow up with project stakeholders is critical Experience with working with Procore is required Ability to read a full set of plans (civil, structural, architectural and MEP) is preferred Strong verbal and written communication Strong and proficient use of computer systems, Microsoft Office Apps and software in general Ability to efficiently utilize company provided project management construction software (Procore ) and accounting software (QuickBooks Online ) Accounting Specific Job responsibilities: Process all AP in collaboration with Controller by coordinating payment with subcontractors and vendors Send out notifications as needed to subcontractors and vendors Ensure all lien waiver are sent, executed and filed in conjunction with AP Collect paid receipts and lien waivers from vendors of subcontractors Coordinate any lien notices received with the Project Management team Ensure all field receipts are entered into the appropriate cost code for the appropriate project in construction project management software Reconcile all bank and credit card transactions in accounting software Project Management Specific Send out, follow up on and ensure RFIs are received within applicable timeframe Ensure RFI responses are uploaded into Procore Send out, follow up on and ensure submittals are received within applicable timeframe Ensure approved submittals are uploaded into Procore Manage drawings and drawing revisions Ensure latest drawings are uploaded into Procore Ensure Procore directory is up to date with latest contact information of all subcontractors, vendors, design team members and owners Maintain and keep certificates of insurance (COIs) updated on each subcontractor and project in Procore Distribute Sinceres COI to lenders and owners as needed Send out safety manuals to subcontractors for review and execution Track safety and clean up violations and notify Project Manager(s) as needed Provide administrative support to the Project Management Team by following up with utility providers, 3rd party testing services and vendors to keep project on schedule as needed Take meeting minutes during scheduled meetings and distribute to appropriate team members Interface with AHJ portal to schedule inspections, pay for permits and perform other administrative tasks as needed RequiredPreferredJob IndustriesOther