Executive Assistant

We're looking for af Executive Assistant who will serve as a trusted partner to our leadership team. This role goes beyond traditional administrative support; you will play a key role in keeping the business organized, aligned, and operating efficiently.You will help manage priorities, improve systems, and ensure day-to-day operations run smoothly so leadership can focus on growth, strategy, and high-impact initiatives.Compensation & BenefitsBase Salary: $55,000 to $65,000Bonus Opportunities: Expected total compensation $70,000 - $80,000+ annuallyAdditional benefits may include reimbursement for business-related expenses, professional development, and operational leadership coachingPaid Time OffResponsibilities:Executive Support & Priority ManagementManage complex calendars, meetings, and shifting priorities for leadershipAct as a gatekeeper and strategic partner to protect leaders' time and focusPrepare materials, agendas, and follow-ups for meetings and key initiativesOperations & Systems OptimizationBuild and refine systems that improve efficiency and organizationIdentify gaps and proactively create solutions to streamline workflowsLeverage tools, automation, and AI to improve productivityProject & Initiative ManagementTrack and drive progress on key projects and business prioritiesEnsure accountability and follow-through across the teamCoordinate cross-functional initiatives and communicationCommunication & CoordinationServe as a central point of coordination between leadership and team membersEnsure clear communication, alignment, and execution across projectsAssist with internal documentation and process clarityBusiness & Administrative SupportSupport reporting, tracking, and organization of key business metricsAssist with light financial tracking, expenses, and vendor coordinationHelp maintain structure across day-to-day business operationsQualifications:3+ years of experience as an Executive Assistant, Operations Coordinator, or similar roleStrong organizational and time management skillsProactive mindset with the ability to anticipate needsExperience building or improving systems and workflowsComfortable using technology, automation tools, and AI platformsStrong communication and interpersonal skillsAbility to manage multiple priorities in a fast-paced environmentHigh level of discretion and professionalismWhat Success Looks LikeLeadership operates with clarity, focus, and fewer day-to-day distractionsSystems and workflows are streamlined and scalablePriorities are executed efficiently with strong follow-throughThe business runs more smoothly because of your supportAbout Company:The Harlan Group, powered by Keller Williams Fort Myers and The Islands, is a growing real estate organization committed to delivering an exceptional experience for both buyers and sellers. The team combines strong market knowledge, proven systems, and a commitment to client service to help clients make confident real estate decisions.As the business continues to grow, the team is focused on building strong operational systems that support both production and scalability. The Director of Operations will play a key role in helping the organization grow efficiently while maintaining the high standards of service the team is known for.