Administrative Services Manager I Emergency Appointment

Administrative Services Manager I (Emergency Recruitment)This position is part of the Justice Care and Opportunities Department in response to the local state of emergency for homelessness. The role involves managing administrative services related to contract development and administration for the homelessness crisis.ResponsibilitiesConduct complex contracting feasibility and cost analysis studies of various departmental operations; prepare reports detailing findings and make recommendations.Perform or administer contract solicitations, develop specifications and/or scope of work, prepare solicitation packages, participate in the proposal/bid evaluation process, and prepare documentation to support contract recommendations for a variety of contracted services.Negotiate, or participate in the negotiation of highly-complex, legal and operational terms, requirements, and conditions for contract awards and modifications; prepare related documents including contracts, amendments and letter agreements.Conduct complex legal research in applicable laws and regulations, review pending legislation, analyze impact to department contracting efforts, and confer with County attorneys to formulate recommendations.Prepare letters and memos to the Board of Supervisors recommending contract awards.Advise line operations in identifying contractual and funding problems, and in resolving differences with contractors.Formulate and recommend procedures and policies for contract development, and design forms and other tools to aid in contract development.Conduct review of contractor compliance with such requirements as licensures, insurance, Living Wage Ordinance and Jury Duty Ordinance.General CompetenciesKnowledgeCustomer and Personal Service – Knowledge of principles and processes for providing customer and personal services, including needs assessment, quality standards, and customer satisfaction evaluation.Administration and Management – Knowledge of business and management principles involved in strategic planning, resource allocation, and coordination of people and resources.Clerical – Knowledge of administrative and clerical procedures and systems such as managing files and records, designing standard forms, and general office procedures.English Language – Knowledge of the structure and content of the English language, including spelling, rules of composition, and grammar.SkillsCritical Thinking – Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions, or approaches to problems.Judgment and Decision Making – Considering the relative costs and benefits of potential actions to choose the most appropriate one.Mathematical Reasoning – The ability to choose the right mathematical methods or formulas to solve a problem.Active Listening – Giving full attention to what others are saying, asking questions, and not interrupting at inappropriate times.Coordination – Planning, scheduling, organizing, prioritizing, and monitoring work activities by utilizing resources to their fullest and aligning work plans with departmental goals.Time Management – Managing one's own time and the time of others.Instructing – Teaching others how to do something.Monitoring – Assessing performance of oneself, others, or organizations to make improvements or take corrective action.Quality Control Analysis – Conducting tests and inspections of products, services, or processes to evaluate quality or performance.Reading Comprehension – Understanding written sentences and paragraphs in work related documents.AbilitiesOral Comprehension – Listening to and understanding information presented through spoken words.Oral Expression – Communicating information and ideas in speaking so others will understand.Written Expression – Communicating information and ideas in writing so others will understand.Reasoning – Applying the rules of logic when synthesizing a variety of information to identify a problem or reach a workable decision.Information Ordering – Arranging things or actions in a specific order or pattern according to a set of rules.Work StylesDependability – Reliability, responsibility, and meeting obligations.Adaptability/Flexibility – Openness to change and to a considerable variety in the workplace.Cooperation – Pleasant collaboration with others.Stress Tolerance – Accepting criticism and dealing calmly and effectively with high-stress situations.Integrity – Honesty and ethics.Concern for Others – Sensitivity to others' needs and feelings, and helpfulness on the job.Assertiveness – Willingness to lead, take charge, and offer opinions and direction.Persistence – Persistence in the face of obstacles.Initiative – Willingness to take on responsibilities and challenges.Attention to Detail – Careful completion of work tasks.Education and Experience RequirementsApplicants must meet one of the following criteria:Option 1: A bachelor's degree from an accredited college or university AND three (3) years of experience performing analytical assignments, two of which must have been at the Associate Analyst level, involving research, analysis, synthesis of data related to contract development and administration, including solicitations, monitoring contracts, developing and amending contract documents, and conducting research to inform contract decisions.Option 2: Five (5) years of experience performing analytical assignments, two of which must have been at the Associate Analyst level involving research, analysis, synthesis of data related to contract development and administration, including solicitations, monitoring contracts, developing and amending contract documents, and conducting research to inform contract decisions.Associate analyst level work involves either:1) Independent performance of a variety of routine to moderately complex assignments, or2) Under more direct supervision, performance of complex assignments—both requiring established research and analytical methods and professional judgment to resolve contract-related problems.Desirable QualificationsAbility to adapt to new priorities in a fast-paced environment.Strong analytical and problem-solving skills.Strong written, verbal, and interpersonal communication skills.Ability to manage work in a team proactively and independently with minimal instruction.Proficiency in Microsoft Suite (Word, Excel, Access, PowerPoint).LicenseA valid California Class C Driver License or an alternative method of transportation when needed to carry out job-related essential functions.Physical RequirementsLight: Administrative and clerical positions requiring light physical effort, including occasional light lifting up to 10-pound limit, bending, stooping, or squatting, and ambulation.Anti-Racism, Diversity, and Inclusion (ARDI)The County of Los Angeles is a Fair Chance employer. The County affirms the equality of all people and is committed to anti-racism, diversity, and inclusion efforts in recruitment, selection, and employment practices.J-18808-Ljbffr