Executive Assistant
The Executive Assistant to the CEO is an operational partner to the chief executive, not a task-taker with a senior title. You'll protect the CEO's time, manage board governance obligations, and serve as a trusted interface between the executive office and the broader organization. This role demands someone who anticipates rather than reacts, communicates with precision, and handles sensitive information with absolute discretion.Core ResponsibilitiesManage a high-volume, frequently shifting executive calendar with judgment, prioritizing strategically rather than just filling and confirming slotsTriage, draft, and manage CEO correspondence across board members, funders, government partners, and senior leadershipLead preparation of all board meeting materials including presentations, board books, committee reports, and consent agendas, working cross-functionally with department heads to synthesize content into polished, board-ready deliverablesOwn the board meeting calendar, advance notice requirements, material distribution timelines, and governance record-keepingDraft and distribute board minutes in coordination with legal counsel; serve as a discreet point of contact for board members between meetingsCoordinate travel and produce comprehensive briefing packages for external meetings, funder conversations, and speaking engagementsTrack CEO commitments and action items across all stakeholder relationships and drive them to closure without promptingHandle confidential organizational, personnel, and financial information with professionalism at all timesWhat You Bring5+ years of executive support experience with at least 2 years directly supporting a C-suite leader in a nonprofit, association, or similarly complex organizationDemonstrated, hands-on experience preparing board presentations and governance materials, non-negotiableExceptional written communication skills with the ability to produce clean first drafts from minimal inputFamiliarity with nonprofit governance structures, board dynamics, and the discretion both demandStrong organizational instincts, high EQ, and the professional maturity to manage up when the situation calls for it