Administrative Specialist

Administrative Specialist PMS 525 Administrative Specialist ELS is an employee-owned small business that provides professional and engineering support services to the U.S. Navy. We pride ourselves, as employee owners, in delivering high quality products to our customers across different platforms, systems and equipment. For over 40 years our focus has been to hire, develop and retain a highly qualified staff of professionals that work collaboratively to provide exceptional support and solutions to our customers. We are caring, results driven, and strive to provide a meaningful work experience.Description: The Administrative Specialist will provide essential administrative support to the MTF staff of PMS 525, a U.S. Navy program that delivers ongoing training to international military students. This position plays a vital role in ensuring efficient day-to-day operations, supporting staff, maintaining records, and assisting international students with required documentation and logistics. The ideal candidate is a highly organized, self-motivated individual capable of working independently in a dynamic and fast-paced environment, with excellent communication and multitasking skills.Responsibilities in this role include:Prepare, organize, and maintain administrative files and records as directedManage and update the office filing system and database dailyAssist international students in preparing documentation for passports, VISAs, military identification cards, and drivers license renewalsMonitor and maintain inventory of office supplies and ensure logistical needs are metSupport the preparation and submission of monthly reportsPrepare and package materials for shipment as requiredCoordinate with MTF staff, PMS 525 team members, and external stakeholders as neededPerform other administrative or clerical duties as assigned.Required Qualifications:5 years of administrative, clerical, or operations support experiencePrior military service (Active Duty or Reserve) in an administrative or personnel support role strongly preferredDemonstrated advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, etc.)Experience with Microsoft Outlook or similar business email platformsDemonstrated ability to perform general office support tasks and clerical dutiesStrong organizational skills with attention to detailAbility to manage multiple priorities in a high-tempo environmentExcellent verbal and written communication skillsSelf-starter with strong interpersonal and time-management skillsComfortable using standard office equipment (e.g., copier, scanner, printer)Must be a U.S. citizen and eligible to obtain a Secret Clearance3 years experience with Security Cooperation/Assistance/Mobile Training TeamsInternational military training experienceActive DoD Secret clearancePreferred Qualifications:Prior experience supporting military or government programsExperience working with international personnel or in a multicultural environmentFamiliarity with government documentation processes (passports, VISAs, DoD IDs)Ability to manage sensitive or classified information with discretionPosition classification: Full Time Travel: None ELS is a proud Equal Employment Opportunity Employer.