Purchasing Clerk

Purchasing ClerkThe Purchasing Clerk is responsible for accurate and timely data entry within the ADACO purchasing system to support inventory control, ordering, and receiving functions. This role plays a key part in ensuring purchasing records, vendor information, and inventory data are maintained correctly to support operational and financial accuracy.Duties & Responsibilities:ADACO System & Data EntryEnter and maintain purchase orders, requisitions, and receipts in ADACO accurately and efficientlyUpdate item counts, product descriptions, pricing, and units of measure within the systemAssist with inventory adjustments, transfers, and counts as neededEnsure all entries comply with company purchasing policies and proceduresPurchasing SupportVerify orders against invoices, packing slips, and receiving documentationFlag discrepancies such as pricing variances, missing items, or incorrect quantitiesMaintain vendor records, including contact details and product catalogsSupport purchasing staff with routine administrative tasksAccuracy & ComplianceReview data for errors, duplicates, or missing informationMaintain organized electronic and paper records for audits and reportingFollow internal controls related to purchasing and inventory managementCommunication & CollaborationWork closely with Purchasing, Accounting, and Operations teamsCommunicate issues or system concerns promptly to supervisorsProvide basic reporting or data pull support from ADACO when requestedRequired Skills & Experience:High school diploma or equivalentStrong attention to detail and data accuracyBasic computer proficiency (data entry, spreadsheets, email)Ability to learn and navigate software systems efficientlyPrior experience with ADACO or similar purchasing/inventory systemsExperience in purchasing, inventory control, hospitality, healthcare, or supply chain environmentsFamiliarity with purchase orders, invoices, and receiving processesMaintain a high level of data accuracyMeet daily and weekly data entry deadlinesDemonstrate reliability, professionalism, and confidentialityContinuously improve system knowledge and efficiencyPhysical Requirements:Ability to sit for extended periods while entering dataOccasional lifting of light materials (e.g., paperwork, small office supplies)Position may require flexibility to align with purchasing and receiving schedulesReasonable accommodation may be made to enable individuals with disabilities to perform essential functions.BHC is an equal employment opportunity employer. Employment decisions are based on merit and business needs, and are not based on race, color, sex (including pregnancy, childbirth, and related medical conditions), citizenship status, national origin, ancestry, gender identity or expression, sexual orientation, age, religion, creed, physical or mental disability, marital status, veteran status, uniformed service, political affiliation, genetic information, or any other factor or characteristic protected by applicable law. BHC participates in E-Verify.