Junior Project Coordinator

Job Title: Junior Project CoordinatorFederal Client: DISA (Defense Information Systems Agency)LocationColombia, MD 21046Clearance Required: Active Secret or aboveSummary:The Project Coordinator will assist the Program Manager on the development and implementation of the program; prepare comprehensive action plans, including resources, periods and budgets for projects. The coordinator will perform various coordinating tasks, like scheduling, onboarding, off boarding, customer service, regulatory compliance, ISO, risk management or other audits as required to identify any gaps in standard operating procedures and processes; along with administrative duties, such has project documentation/deliverables and handling financial queries. Responsible for resource management process by tracking resource skills and committed actual effort, and by resource scheduling. Assist the Program Manager in working with Government management personnel PMO, COR and customer agency representatives. Essential Job Functions:Serve as deputy to the Program Manager; able to communicate between team members up to management, track and coordinate schedule, project deliverables, and documentation, organize documentation and information for audits, prepare communications for meetings, schedule appointments, and other tasks as assigned by management.Assist in coordination, distribution, and recollection of hardware assets and access cards for team members coming onto and leaving the program.Meet and onboard team members to the program including agency access and hardware.Maintain agency training records for submission to customer as applicable.Assist other project management personnel with creating time block and/or actual work.Identify and schedule project deliverables, milestones, and required tasks.Coordinate preparation and submission of contract deliverables by team technical leads to ensure deliverables are on schedule.Education/Certifications: Bachelor's Degree or the equivalent combination of education, professional training, or work experience or 4 years of direct experience is the equivalent of a bachelor's degree Required Knowledge/ExperiencePrevious experience as a Project Coordinator supporting Government ContractsAbility to analyze project needs and determine resources needed to meet objectivesConceptual knowledge of information technologies and methodologies including Atlassian products such as Jira and ConfluenceStrong project management skills, which includes experience in organizing, planning, and executing from vision through implementation small- to medium-scale projects involving internal personnel, contractors, and vendorsStrong follow-up skills: ability to organize applicable department timelines and follow up with internal and external customer needsStrong written and oral communication skills, including the ability to present ideas and suggestions clearly and effectivelyShould be able to use Microsoft Office at an intermediate level includingMicrosoft Word to create and maintain program deliverable documentsKnowledgeable on Table of Contents, page headers/footers, the differences between page and section breaks, formatting of section headings and how they impact the Table of Contents.Figure captions, table captions, and how those relate to generating a Table of ContentsMicrosoft Excel for the creation and maintenance of different spreadsheetsWe use Excel spreadsheets to track the hardware assignments, FY22/CY22 training completion, deliverables status/assignments, personnel onboarding/off boarding statusKnowledge of/ability to formulate basic equations for sum, difference, mean, median, mode, and concatKnowledge of sorting functionConditional formattingPage view, print area, freezing panesAbility to track and/or follow program information through battle rhythm events, in-person/virtual discussions, meetings, and other various communications and collect that information from disparate sources and technical detail levels into a weekly status report.Strong organizational skills: ability to accomplish multiple tasks within the agreed upon timeframes through effective prioritization of duties and functions in a fast-paced environmentMaintain neat, organized, and logical folder structure for the many files that we have to keep track ofMust be able to act independently in face-to-face situations using judgment, tact, and discretionAbility to carry out assigned projects to their completion; ability to establish and maintain effective working relationships with co-workers, customers, prospective customers, and vendors