Administrative Assistant, Finance and Operations

TITLE: Administrative Assistant, Finance & OperationsPosition SummaryThe Camdenton R-3 School District is looking for an individual who desires to contribute to the overall success of our district. An Administrative Assistant to Finance and Operations acts as a pivotal support role, ensuring the efficient, compliant, and daily functioning of the school district's business office.QualificationsHigh School Diploma required but college degree preferred.Pass all background checks and screenings.Preferred QualificationsPrevious experience in school finance, accounting, or administrative rolesFamiliarity and competency using Google Workspace, Infinite Campus, Frontline Education and/or SISFin software preferred.GENERAL REQUIREMENTS: Faculty / Support Staff ExpectationsREPORTS TO: Assistant Superintendent, Finance and OperationsEssential Functions And Key ResponsibilitiesFront Desk CoordinatorProvide high-level administrative support to the Assistant Superintendent of Finance, including managing calendars, scheduling meetings, and screening calls. Assist with accounts payable/receivable, purchase orders, invoices, budget amendments, and expense reimbursements. Maintain accurate manual and electronic files, including budget data, records, and financial reports. Prepare financial documents, reports, and agenda materials for Board of Education meetings and assist with state department of education reports. Assist with internal and external audits, ensuring compliance with state and federal regulations. Serve as a contact point for the finance department, addressing inquiries from staff, vendors, and parents. Handle district property, liability insurance renewals, and process bonds/licenses. Responsible for maintaining the District's capital inventory and coordination with each building/department.Central Administration's office supply managementUSPS mailing for the district includes postage machine operations, supply management and sorting of mail to buildings for delivery.Facilitate District Building School Supply Lists to go to retail stores.Manage enrollment and releases for the Mary Dickerson Justice Center. Assist with substitute placements and calls. Assist with payroll and bookkeeping teams as needed. EVALUATION: Performance of this job will be evaluated in accordance with provisions of the Board's Policy on Evaluation of Support Staff.TERMS OF EMPLOYMENT250 days; 8.0 hrs / day. Does not include a 30 minute lunch.Pay Range: $16.75 - $17.05 (allow up to 7 years of commensurate years of service)Benefits include Board paid health insurance, paid sick leave, retirement and other.