AP Specialist

Accounts Payable SpecialistThe Accounts Payable Specialist is responsible for managing day-to-day AP operations, including invoice processing, vendor payments, and compliance-related tasks. This role supports overall financial accuracy by ensuring proper coding, timely payments, and adherence to internal controls. The ideal candidate is detail-oriented, organized, and experienced in handling high-volume AP functions.Key ResponsibilitiesProcess and code invoices accurately, ensuring proper approvals and alignment with purchase ordersAnalyze and verify appropriate sales tax application and resolve discrepancies with vendorsEnter invoices into the accounting system and maintain accurate recordsGenerate weekly vendor payments, including check runsInitiate and track lien waivers prior to vendor paymentsMaintain vendor documentation, including W-9s and insurance certificatesReconcile assigned general ledger accounts on a monthly basisProcess 1099s and support audit preparation activitiesPerform corporate credit card reconciliations and maintain supporting documentationAssist with monthly sales tax reporting and filingsMaintain organized AP files and documentationCommunicate with vendors and internal teams to resolve invoice and payment issuesSupport additional accounting tasks and projects as neededRequirements3+ years of accounts payable experience, preferably in the construction industryExperience with lien waivers and subcontractor documentationExperience with ERP/accounting systems (Sage 300 CRE)Proficiency in Microsoft Excel and WordStrong attention to detail and accuracyAbility to manage multiple priorities in a fast-paced environmentStrong communication and interpersonal skillsTeam-oriented with a collaborative mindset