Workplace Experience (Onsite - San Francisco)

About Brain Co.Brain Co. is an applied AI startup co-founded by Jared Kushner and Elad Gil, and backed by leading Silicon Valley builders including Patrick Collison and Andrej Karpathy.We are building AI applications for the world's most important institutions, delivering impact on real-world problems across governments, healthcare systems, and critical industries.Our progress so far:Automated construction permitting for a sovereign government → 80% faster, unlocking $375M+ in valueOptimized supply chains for a leading global energy company → 30% lower cost, 99% reliability, preventing $100M+ in lossesStreamlined hospital patient care across national health systems → 40% better outcomes, 80% less admin workCompany momentum:Raised a $55M Series A from leading investorsBuilt a team of 70+ AI experts from Tesla, Google DeepMind, NVIDIA, and DatabricksAt Brain Co., we focus on applying frontier AI to real institutional challenges, working alongside governments, healthcare systems, and critical industries to modernize how essential services operate.We are looking for leaders who want to help bring new technology into institutions that impact millions of people.About the RoleWe're looking for a hands-on, highly organized Workplace Specialist to own the day-to-day operations of our San Francisco office and help scale our physical footprint as we grow. This role blends workplace operations, employee experience, and real estate support - ideal for someone who enjoys creating an intentional, well-run office and fostering a positive onsite culture.You'll be responsible for keeping the office running smoothly, supporting employees day-to-day, managing vendors and budgets, and partnering with leadership on team and office growth. You'll also play a key role in shaping office culture through events, gatherings, and shared experiences.What You'll DoOffice & Workplace OperationsOwn daily office operations to ensure a welcoming, functional, and well-stocked workplaceManage meal programs, kitchen inventory, office supplies, and overall office organizationPartner with IT/AV teams to support onsite technology, conference rooms, and equipment needsServe as the primary point of contact for office-related requests and issuesHelp shape and maintain a positive, efficient employee onsite experienceOffice Culture & EventsAct as a steward of office culture and employee experience in our SF officePlan and execute recurring onsite moments such as monthly happy hours, team lunches, and celebrationsSupport company events, offsites, and in-office programmingCreate an office environment that encourages connection, collaboration, and a strong sense of communityVendor & Budget ManagementSource, manage, and maintain relationships with vendors (cleaning, facilities, food, events, etc.)Track and manage workplace and event budgets, invoices, and expensesIdentify opportunities to improve efficiency and reduce costs without sacrificing experienceFacilities & Real Estate SupportSupport office growth initiatives, including researching new office spaces and coordinating movesAssist with lease management, renewals, and landlord communicationCoordinate office moves, build-outs, and transitions with internal teams and external partnersMaintain documentation related to leases, floor plans, and facilities agreementsWhat We're Looking For4+ years of experience in workplace management, office management, facilities, or a similar roleExperience supporting real estate activities such as office searches, lease management, or office movesStrong organizational and project management skills with the ability to manage multiple prioritiesComfort managing budgets, vendors, and contractsExcellent communication skills with a people-first, service-oriented mindsetTech-savvy and comfortable partnering with IT/AV teamsAbility to be onsite daily in our San Francisco officeExperience in a startup or high-growth environmentExperience planning employee events or managing workplace programmingWhy This Role MattersHigh ownership and visibility in a growing companyOpportunity to shape both office operations and culture as the company scalesCollaborative, fast-paced startup environmentA role that blends operations, people experience, and real estate strategy