Human Resources Coordinator

Salary : $69,205.56 AnnuallyLocation : Tallahassee, FLJob Type: Full-TimeJob Number: HRCD-01Department: Department of Member and Business ServicesOpening Date: 04/22/2026Closing Date: 5/5/2026 5:00 PM EasternGeneral Description of DutiesThe Human Resources Coordinator is a highly responsible administrative position that assists the Human Resources Manager in the management, planning, coordination, direction, and administration of Human Resources functions within the Sheriff's Office. This position supports both sworn and civilian personnel operations and ensures the effective delivery of HR services in compliance with agency policy and applicable state and federal employment laws.Primary responsibilities include the supervision of Human Resources staff and oversight of critical HR functions such as benefits administration, compensation processes, personnel records management, and the maintenance and operation of Human Resources information systems. The Human Resources Coordinator assists with the coordination and implementation of HR services, policies, and programs through Human Resources staff, reports directly to the Human Resources Manager, and provides guidance and support to supervisors, command staff, and employees regarding human resources matters.This position plays a key role in ensuring compliance with applicable federal, state, and local employment regulations, as well as agency policies and procedures governing personnel administration within a law enforcement environment.The Human Resources Coordinator is expected to uphold and exemplify the agency's core values of honesty and integrity, accountability, teamwork, trust and respect, and commitment to excellence, while maintaining strict confidentiality of sensitive personnel information.To be successful in this position, the employee must demonstrate strong leadership and organizational abilities, along with proficiency in data entry and information retrieval, time management, and the use of HR-related computer systems and databases. The position also requires effective written and verbal communication skills, strong interpersonal and customer service skills, and sound problem-solving abilities when addressing personnel issues in a professional law enforcement setting.Essential DutiesAdminister and supervise the Human Resources Unit, including position classification, onboarding/offboarding, benefits administration, compensation, retirement processing, sworn training certifications, volunteer coordination, and internship programs.Serve as a liaison between management by providing guidance on personnel policies, interpreting agency procedures, and assisting with the resolution of workplace concerns in accordance with agency policy and applicable state and federal regulations.Administers and provide operational support for employee benefit programs including life, health, dental, and vision insurance, Florida Retirement System (FRS) benefits, annual leave, and sick leave for both active and retired personnel.Assists the Human Resources Manager with the implementation, interpretation, and compliance of Sheriff's Office policies, General Orders, Strategic goals and administrative procedures affecting sworn and civilian personnel.Coordinate and manage annual and ongoing benefits enrollment, including open enrollment periods and enrollment of newly eligible employees.Coordinates and manages annual and ongoing benefits enrollment for agency personnel, including open enrollment periods and enrollment of newly eligible employees.Manages and processes agency position control functions including personnel actions related to hiring, promotions, transfers, reassignments, separations, and retirements for sworn and civilian staff.Maintains and monitors the Sheriff's Office Monthly Vacancy Report to ensure accurate staffing levels and reporting for authorized sworn and civilian positions.Reviews all agency Personnel Action Request Management System (PARMS) submissions from divisions and departments for accuracy and compliance prior to routing through DocuSign for appropriate command staff approvals.Prepares and coordinates official transfer and promotional orders for signature and issuance by the Sheriff.Maintains and updates personnel records within the agency's Human Resources Information System (HRIS) and other administrative databases.Provides guidance to employees, supervisors, and command staff regarding personnel policies, benefits, leave administration, and applicable employment regulations affecting law enforcement agencies.Coordinates and updates the Sheriff's Office organizational charts to reflect current chain-of-command structures, authorized positions, and division assignments.Coordinates the implementation of agency disciplinary actions in accordance with established policies and procedures.Prepares and coordinate all agency disciplinary forms and related documentation to ensure accuracy, consistency, and compliance.Ensures strict confidentiality of all personnel records, internal investigations, disciplinary documentation, and HR-related information in accordance with agency policy and public records laws, sharing sensitive information only with authorized personnel on a need-to-know basis as approved by the Sheriff or command staff.Perform other duties of a similar nature or level as assigned.Knowledge of human resources practices within a law enforcement or public safety agency environment.Ability to interpret and apply agency policies, General Orders, and applicable federal and state employment laws.Ability to work independently while managing multiple administrative priorities and meeting strict deadlines in a public safety environment.Ability to communicate effectively with sworn personnel, civilian staff, supervisors, and command staff at all levels of the organization.Ability to collaborate effectively within a team-oriented law enforcement administrative environment.Strong written and verbal communication skills, including the ability to prepare clear, concise, and professional administrative reports, memoranda, and personnel documentation.Ability to maintain professionalism, discretion, and impartiality when handling confidential personnel matters.Ability to represent the Sheriff's Office in a professional manner consistent with the agency's mission, values, and standards of conduct.Ability to maintain reliable attendance and respond to operational or administrative needs of the agency as required.Ability to perform all essential functions of the position without posing a direct threat to the health or safety of others in the workplace.Eligibility CriteriaBachelor's degree and three (3) years of experience in human resources or a closely related field; required.Proficiency in Microsoft Office applications, including Word, Excel, and PowerPoint; required.Equivalent combinations of education and/or experience sufficient to successfully perform the essential duties of the position will be considered.Preferred Qualifications:Prior supervisory experience; preferred.Possession of management and/or leadership training; preferred.Possession of, or the ability to obtain, a human resources certification (e.g., SHRM-CP, PHR, or aPHR); preferred.Necessary Special RequirementsMust be able to lift, push, carry or pull a minimum of 25 pounds independently. Work is performed in usual office conditions with rare exposure to disagreeable environmental factors.Full-time benefits include:Health insurance with an employer contribution between 77.5% - 87.5%.Life insurance equal to 1 X annual salary paid 100% by LCSO.Retirement via the Florida Retirement System with a choice of pension or investment plan.Paid vacation, sick and personal leaves.Tuition Assistance Program for advanced degrees.Education incentive for advanced degrees (only sworn positions).Other ancillary benefits including but not limited to deferred compensation, dental/vision insurance, cafeteria savings plan, short/long term disability and identity theft protection.01 Which best describes your level of education? Some High SchoolHigh School Diploma/GEDSome CollegeAssociates DegreeBachelor's DegreeMaster's DegreeDoctorate Degree02 Please indicate your work experience in human resources or a closely related field. No experience.1 year or less.2 years.3-4 years.5-6 years.7 or more years.03 Please indicate your overall proficiency level with Microsoft Office. Proficient in ExcelProficient in WordProficient in PowerPointProficient in all or more than one of the above.Not proficient or little experience with Microsoft Office.04 Salary anticipated to be at base pay. If not acceptable to you, what minimum annual salary would be acceptable? 05 Have you ever received a dishonorable discharge from the military? YesNoNever served in military.Currently serving in military/No discharge.06 Have you ever been convicted of, received a withhold of adjudication for, or entered a plea of guilty or nolo contendere to any felony? YesNo07 Have you ever been convicted of a felony traffic offense including adjudication withheld? YesNo08 Are you currently under criminal investigation or indictment? YesNo09 Do you have any current criminal charges pending in the courts (without an official legal disposition)? YesNo10 Are you currently under internal investigation, under investigation by the CJSTC or administrative investigation? YesNo11 Have you ever separated, abandoned, resigned or retired from a business or agency while under criminal or internal investigation or while under the threat of criminal or internal investigation? YesNo12 Have you been civilly or administratively adjudicated to have engaged in or attempted to engage in sexual activity in the community or detentions facility by force, overt or implied threats of force or coercion, or if the victim did not consent or was unable to consent or refuse? YesNo13 Have you ever been convicted of, received a withhold of adjudication for, or entered a plea of guilty or nolo contendere to a crime involving perjury or false statement, abuse of a child, elderly, or disabled person, domestic violence, or any crime of a sexual nature? YesNo14 Have you ever been engaged in, convicted of, received a withhold of adjudication for, or entered a plea of guilty or nolo contendere to a crime of sexual abuse in a prison, jail, lockup, community confinement facility, juvenile facility, or other institution? YesNo15 Have you ever held membership in, association with, or any other connection to any organization that exposes or supports discrimination based upon race, color, national origin, sex, age, disability, religion, political affiliation, sexual orientation or marital status or is known to have been involved in criminal activity and/or a violation of any state laws and/or laws of the United States? YesNo16 When would you estimate was your last use of marijuana. 0 - 12 months (within the last year)13 - 36 months (3 years or less)37 - 60 months (more than 3 years ago to 5 years)61 - 120 months (more than 5 years to 10 years ago)10+ (more than 10 years ago)Never used17 When was the last time you used any of the following - heroin, cocaine, meth, mushrooms, LSD, illegal steroids or other drugs not prescribed to you? 0 - 12 months (last year)13 - 36 months (3 years or less)37 - 60 months (more than 3 years to five years ago)61 - 120 months (more than 5 years to 10 years ago)10+ years agoNever usedRequired Question