Part-Time Scheduling and Event Coordinator

Part-Time Scheduling and Event Coordinator10003520Arlington, VAPart-Time / Hourly WageOpening on: Dec 1 2025View favoritesDepartment:Facilities & Campus OperationsClassification:GMU WorkerJob Category:Part-Time / Hourly WageJob Type:Part-TimeWork Schedule:29 Hours Per Week/$24.00 an hourLocation:Arlington, VAWorkplace Type:On Site RequiredSponsorship Eligibility:Not eligible for visa sponsorshipCriminal Background Check:YesAbout the Position:Head into the winter season with a new job as a Virginia state employee. The Office of Events Management at George Mason University's Mason Square (Arlington) campus is ready to hire a Part-Time Scheduling and Event Coordinator. Be part of a team of professionals who assist with the successful support and execution of conferences and events at the Mason Square Campus (Arlington). George Mason has a strong institutional commitment to the achievement of excellence among its faculty and staff, and strongly encourages candidates to apply who will enrich Mason's academic and culturally all-inclusive environment.Wait, there's more. We offer some benefits to part-time employees. These benefits include tuition assistance, ability to contribute to a supplemental retirement plan, participation in the Staff Senate and wonderful discounts! Oh, and the $24/hr. is nice.If you're interested in events, have a knack for customer service, and are eager to make a lasting and noticeable impact at a major university, this role is for you!Responsibilities:Schedules and coordinates events, conferences, and other activities held at the Mason Square Campus (Arlington)Additional responsibilities include:Supports the management of the centralized Mason Square Conferencing and Events email inbox, ensuring timely, accurate, and client-solution focused communication that aligns with Mason Square's service standards;Evaluates and approves space requests across the Mason Square Campus, ensuring optimal utilization of our executive conference center, global studio, classrooms, and other event spaces;Analyzes scheduling conflicts and identify client focused solutions, collaborating with academic units, external partners, and event stakeholders to mitigate competing priorities;Ensures all requests adhere to university policies and that required documentation for partnership agreements and related activities is complete;Fosters long term client relationships, ensuring repeat engagement through exceptional service, proactive communication, and a deep understanding of client goals and expectations;Works with internal and external clients to provide logistical guidance in support of the delivery of well-executed events at Mason Square, assisting with logistical arrangements, cost estimates, and information on support services;Develops and manages event contracts and associated certificates of insurance (COIs), ensuring accurate tracking and documentation; andResponds with appropriate urgency, flexibility, courtesy, and good judgment to meet customer needs and resolves issues.Required Qualifications:Must be a high school graduate;Proficient with Microsoft Office;Possess outstanding interpersonal skills and the ability to work effectively and efficiently with a diverse audience, including university faculty and staff, alumni, donors, students, and the community;Must have excellent verbal and interpersonal communication skills; andPossess strong customer service, time management and organizational skills with high attention to detail.Preferred Qualifications:Experience with Resource25 or other event management scheduling programs;Experience utilizing Canva to create marketing material;Knowledge of campus, executive conference center, or other event venues; andExperience working in higher education.Instructions to Applicants:For full consideration, applicants must apply forPart-Time Scheduling and Event Coordinatorat https://jobs.gmu.edu/. Complete and submit the online application to include three professional references with contact information, and provide(insert required/optional documents) .Posting Open Date:December 1, 2025For Full Consideration, Apply by:January 5, 2026Open Until Filled:Yes