Event Operations Manager
About Endless EventsWe produce corporate events that people actually remember. From intimate executive retreats to national summits at world-class venues, we handle the full experience: strategy, content, production, registration, F&B, scenic, and everything your attendees interact with. Our clients span financial services, healthcare technology, life sciences, cybersecurity, and animal welfare. We care about each other as people, not just producers. If you want to be part of building something meaningful with a team that takes pride in the craft, keep reading.About the roleWe are looking for an Event Operations Manager to be the operational backbone of our events team. You will work directly with our Director of Events, Senior Account Lead, and Technical Director to keep every project running: gathering information, organizing vendor quotes, tracking milestones, managing communication, and making sure nothing falls through the cracks.You will be the person who makes sure the team has what they need to deliver an incredible experience. And as you grow, you will have the opportunity to own select client events end-to-end.What you'll doCollect event information from clients and vendors and organize it into production documentsGather and organize vendor quotes so the senior team can review and finalize fasterBuild look books, rooming lists, and event templates for each showSet up scope of work documents with event details so the account team can focus on contentMaintain Basecamp projects with updates, files, and task trackingManage vendor email follow-ups and communication across multiple concurrent eventsTrack event milestones (60-day, 30-day, 14-day cadences) and flag anything at riskCoordinate travel logistics, hotel room blocks, and transportationRaise invoices in Xero and support budget trackingTravel to select events to support onsite logistics, registration, and coordinationHelp compile future event needs early so the team stays ahead instead of reactingOver time, take ownership of select small and medium client events under the Director's guidanceWhat we're looking for2-4 years in event coordination, operations, or admin support (corporate events a plus)You are the person who makes sure nothing falls through the cracks. Organization is your superpower.Strong written communication: you will live in email, Basecamp, and Google DocsYou can manage multiple events at once without dropping ballsDetail-oriented: accuracy in documents, quotes, and budgets matters to youComfortable working remotely on East Coast or Central hoursCurious about AI and automation: open to using new tools to work smarterBonus: experience with Basecamp, Xero, corporate event production, venue logistics, or look book creationWhat you getA senior, collaborative team that genuinely cares about each other's wellbeingDirect access to leadership and real ownership of your work from day oneA growth path: start with coordination, build toward owning client eventsEvents at world-class venues with clients who trust and value our workRemote flexibility with travel to select events throughout the yearA team that is investing in AI and modern tools to work smarter, not just harderSalary: $50,000 - $60,000 based on experience