Administrative Specialist II

Administrative SpecialistThis is an in-person position. The Administrative Specialist will serve the needs of the Health and Nutrition teams. Support manager and staff with tasks such as handling communication, scheduling meetings, maintaining and updating records, performing financial transactions, and providing general office support so the office runs efficiently. Regular, reliable, and non-disruptive attendance is an essential job function, as is the ability to create and maintain collegial, harmonious working relationships with others. Common responsibilities include, but not limited to:Acting as a first point of contactAnswering phone calls, responding to emails, and directing enquiries to the right personArranging access for, scheduling, and coordinating meetingsOrganizing files and updating digital recordsEntering data, preparing documents, and generating reportsProcessing requisitions, purchase orders, and receiptsMaking travel arrangements and processing travel reportsOrdering office supplies and ensuring supplies are stocked and maintainedAssisting with basic HR or onboarding tasks, such as paperwork and maintaining recordsMinimum Qualifications:The formal education equivalent of a high school diplomaAt least two years experience in a related areaPreferred Qualifications:Experience or familiarity using WorkdayKnowledge, Skills, and Abilities:Proficiency with office software, especially Microsoft Office programsStrong data entry skills and confidence using databases and spreadsheets, especially Microsoft ExcelAbility to use workflow platforms such as Microsoft Loop, Outlook, and TeamsStrong written and oral communication skillsConfidence in communicating clearly and professionally with a wide range of people, including senior management, customers, and suppliersWell-developed customer service skillsAbility to establish and maintain record keeping systemsAbility to operate standard office equipmentHighly organized with the ability to work on multiple tasks at a timeAdditional Information:For technical assistance with the application process, please email humanresources@uada.edu or call 501-671-2149.Salary Information: Commensurate with education and experienceRequired Documents to Apply: Cover Letter/Letter of Application, List of three Professional References (name, email, business title), Resume, Unofficial/Official Transcript(s)Optional Documents:All application materials must be uploaded to the University of Arkansas System Career Site https://uasys.wd5.myworkdayjobs.com/UASYS. Please do not send to listed recruitment contact.Pre-employment Screening Requirements: Motor Vehicle Reports CheckThe University of Arkansas System Division of Agriculture may conduct pre-employment background checks on certain positions for applicants being considered for employment. The background checks may include a criminal background check and a sex offender registry check. Required checks are identified in the position listing. A criminal background check or arrest pending adjudication information alone shall not disqualify an applicant in the absences of a relationship to the requirements of the position. Background check information will be used in a consistent, non-discriminatory manner consistent with the state and federal law.The University of Arkansas is an equal opportunity institution. The University does not discriminate in its education programs or activities (including in admission and employment) on the basis of any category or status protected by law, including age, race, color, national origin, disability, religion, protected veteran status, military service, genetic information, sex, sexual preference, or pregnancy. Questions or concerns about the application of Title IX, which prohibits discrimination on the basis of sex, may be sent to the University's Title IX Coordinator and to the U.S. Department of Education Office for Civil Rights.Persons must have proof of legal authority to work in the United States on the first day of employment.All application information is subject to public disclosure under the Arkansas Freedom of Information Act.Constant Physical Activity: Sitting, TalkingFrequent Physical Activity: Manipulate items with fingers, including keyboardingOccasional Physical Activity: Lifting, ReachingBenefits Eligible: Yes